Job Description
CLERICAL OFFICER I, JOB GROUP âKâ/UGCASB 5 (2post)
Duties and Responsibilities
Duties and responsibilities will entail: -
i. Collecting, collating and compiling of data;
ii. Receiving, recording and filling of documents and correspondences;
iii. Indexing of documents and records;
iv. Photocopying and scanning of documents;
v. maintaining and updating reports;
vi. Controlling movements of records and files;
vii. Reporting of breakages, need for repair of building and furniture to the relevant authority;
viii. Preparing requisition for stationery for the assigned department
ix. Drafting correspondences;
i. Ensuring safe custody of equipment, documents and records;
xi. And any other duties as directed.
(b) Requirements for Appointment
For appointment to this grade, a candidate must have:
i) Possess a Diploma in any of the following disciplines in any of the following disciplines:
Human Resource Management, Business Administration, Public Relations, Front Office
and Customer Care, Sales and marketing, Kenya Accounts Technician Certificate
(KATC), Information Communication Technology (ICT), or any other approved
equivalent qualification from a recognized institution. Be in possession of a Certificate in
ICT and proficient in computer applications;
ii) Kenya Certificate of Secondary Education mean grade C- or any other equivalent
qualification from a recognized institution;
iii) Proficiency in computer application