Job Description
ADVERT NO. EXT/26/05/2023 - OFFICE ADMINISTRATOR, SCALE KW8
(6POSTS)
Salary scale: Kshs. 33, 639 x 1, 770 -46, 032PM
House allowance: Kshs. 16, 500
Commuter allowance: Kshs. 5,000
Annual leave allowance: Kshs. 1/3 of Basic Salary
Medical Cover: As per the KEWI Medical Scheme
Terms of service: Permanent and Pensionable
Job Description
The Office Administrative Assistant, KW8 reports to the Principal Human Resource
and Administrative Officer, KW4.
Duties and responsibilities at this level will entail:
i. Recording dictation in shorthand and transcribing it in typewritten form;
ii. Typing from drafts, manuscripts or recording from dictation machines;
processing data;
iii. Operating office machines; attending to visitors/clients;
iv. Handling telephone calls and appointments;
v. Ensuring security of office records, equipment and documents, including
classified materials.
Job Specifications
For appointment to this scale, a candidate must meet the following requirements:
i. Diploma in Secretarial Studies or Business and Office Management or
equivalent qualifications from a recognized institution;
ii. OR the following qualifications from the Kenya National Examinations
Council;
iii. Typewriting II (minimum 40 w.p.m)/Computerized Document Processing II
Business English II/Communications I, Office Practice Secretarial Duties II
Commerce II; and Certificate in computer applications;
iv. Computer Skills;
v. Fulfill the requirements of Chapter 6 of the Constitution.
In addition to the above requirements, an officer must have the following key personal
attributes and core competences:
Personal Attributes
i. Ability to get on well with a diverse workforce;
ii. Good knowledge in the professional field of specialization;
iii. Good communication skills;
iv. Ability to take instructions; and
v. Good organizational and supervisory skills.
Core Competences
i. Team playing skills;
ii. Accuracy;
iii. Care for resources;
iv. Carrying out instructions;
v. Interpersonal skills;
vi. Analytical skills; and
vii. Records management skills