Job Description
Job Title Corporation Secretary -Manager Legal Services
Grade KWT 3
Corporation/Organization Kenya Water Towers Agency
Directorate N/A
Department Corporation Secretary & Legal Services Department
Division N/A
Section / Unit N/A
Location / Work Station Head Office
*where not applicable indicate N/A
Reporting Relationships
Reports to
1. The Board
2. Chief Executive Officer
Direct Reports 1. Principal Legal Officer
Indirect Reports
1. Senior/Legal Officer
2. Senior/ Legal Assistant
Job Purpose
To provide Board’s Secretariat and Legal Services to the agency
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
a) Provide guidance to the Board on their duties and responsibilities and on
matters of governance.
b) Provide legal guidance on contractual and statutory obligations binding to
the Organization and legal duties for the Board.
c) Provide guidance on governance and adherence to statutory obligations.
d) Provide and interpret legal information, conducting training and disseminate
appropriate legal requirements to staff.
e) Safeguard the Agency’s interests and ensuring that they are adequately
defended before the courts.
f) Provides oversight to Management, review, and monitor progress of all
outstanding litigation.
g) Provides strategic leadership in liaison with the Agency’s appointed
Advocates with a view to ensuring they act in the Agency’s interest while
handling cases on its behalf.
h) Ensure the Agency complies with constitutional, regulatory and all relevant
laws in force through the provision of legal advisory services and contractual
risks are efficiently managed.
i) Oversee the drafting, management, review and updating of all the Agency’s
codes, regulations, rules, guidelines, by-laws and treaties for consistency with
the constitution, each other, and also compliance with the National and
County Legal Frameworks.
j) Directs establishment and management the Agency’s Alternative Dispute
Resolution Mechanism.
k) Guides Development of the Agency’s proactive and preventive legal policies
and strategies aimed at forestalling disputes, controversies and litigation.
l) Oversee the establishment and management of the Legal Registry.
II. Operational Responsibilities / Tasks
a) Assist the Board in carrying out; Board induction and training, Updating the
Board and Committee charters, Preparation of Board work plans, Board
evaluation, Governance audit, Implementation of the code of conduct and
Ethics.
b) Ensure that Board and Committee papers are circulated in advance of any
meeting.
c) Coordinate litigations for the Agency.
d) Monitor’s the preparation of all Agency contracts, handle all litigation and
conveyance matters for the Agency
e) Oversee the preparation of all Agency contracts, handle all litigation and
conveyance matters for the Agency
f) Facilitate the development of all Bills and Policies that have bearing on the
Agency’s mandate.
g) Monitor’s the establishment and management of the Agency’s Securities
Register for the custody and maintenance of securities, bonds or other
proprietary instruments resulting from the Agency’s transactional activities, as
required.
h) Implements Review different requests for approval, licenses both internal and
external for purposes of ascertaining legal soundness, make appropriate
recommendations and ensure proper implementation.
i) Monitor’s documentation and maintaining of records of all enforcement and
compliance assignments undertaken by the Authority’s personnel and
develop legal accountability structures in relation to enforcement
assignments.
Job Dimensions:
I. Financial Responsibility
a) Coordinate the development of work plans and budgets
b) Coordinate the development of procurement plans
c) Prudent use of resources
II. Responsibility for Physical Assets
a) All physical assets assigned to the Job holder
III. Decision Making / Job Influence
a) Provide Strategic guidance to the Board on their duties and responsibilities and
on matters of governance.
b) Provide Strategic legal guidance to management.
IV. Working Conditions
a) Demanding. Long working hours. Occasional travel
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
i. Bachelor of Laws degree from a recognized institution;
ii. Master’s Degree in any of the following disciplines; Law, Business
Administration, Public Administration, or equivalent qualifications from a
recognized institution;
iii. Postgraduate Diploma in Legal Studies from the Kenya School of Law;
iv. Admitted as an Advocate of the High Court of Kenya;
v. Must be certified public secretary
vi. Fulfilled the requirements of Chapter Six of the Constitution
Professional Qualifications / Membership to professional bodies
i. Member of the Law Society of Kenya
ii. Member of the Institute of Certified Secretaries
iii. Managerial course lasting not less than four (4) weeks from a recognized
institution;
iv. Proficiency in computer application.
Previous relevant work experience required.
A minimum period of ten (10) years relevant work experience three (3) of which
should have been in management in the Public or Private Sector;
Functional Skills, Behavioural Competencies/Attributes:
i. Interpersonal skills
ii. Negotiation skills
iii. Communication skills
iv. Attention to details