Job Description
ASSISTANT OFFICE ADMINISTRATOR III, JOB GROUP ‘H’ TWO (2) POSTS
(a) Duties and Responsibilities
i. Taking oral dictation;
ii. Word and data processing;
iii. Managing e-office.
iv. Operating office equipment;
v. Ensuring the security of office equipment, documents, and records;
vi. Attending to visitors/clients;
vii. Handling telephone calls and appointments;
viii. Maintaining an up-to-date filing system in the office; supervision of office
cleanliness;
ix. Performing any other duty that may be assigned by the supervisor.
b) Requirements for Appointments
i) Must be a Kenyan Citizen (Attach ID)
ii) KCSE Certificate
iii) Diploma in Secretarial Studies from the Kenya National Examinations
Council;
OR
Business Education Single and Group Certificates (BES & GC) from the
Kenya National Examinations Council in the following subjects:
a) Shorthand II (minimum 80 w.p.m.);
b) Typewriting III (50 w.p.m) Computerized Document Processing III;
c) Business English II/ Communication I;
d) Commerce II;
e) Office Practice II;
f) Office Management III/Office Administration and Management III;
g) Secretarial Duties II;
iv) Proficiency in computer applications.