Job Description
EXECUTIVE OFFICE ADMINISTRATOR: (REF: CA/HRA/CA7)
The Communications Authority of Kenya (CA) is the regulatory agency for the ICT
industry in Kenya with responsibilities in telecommunications, cyber security, e-commerce,
broadcasting, multimedia and postal /courier services. The CA is also responsible for
managing the country’s numbering and frequency spectrum resources, managing and
administering the Universal Service Fund (USF), and safeguarding the interests of users of
ICT services.
The Authority is seeking to recruit a highly competent, proactive and self-driven individual to fill
the position of an Executive Office Administrator (CA7). The Executive Office Administrator will
serve as an Executive Assistant to the Chairperson of the Board.
JOB DESCRIPTION
a) Meeting Coordination: In partnership with Corporation Secretary, plan and coordinate
meetings, ensuring all necessary materials are distributed in a timely manner.
b) Travel Arrangements: in collaboration with the relevant teams, make travel arrangements,
including booking flights, hotels, and transportation, for the Board Chair.
c) Information Management: Maintain an organized filing system for important documents
and records.
d) Conduct research and compile information as needed for various projects.
e) Event Planning: Assist in the planning and execution of events, conferences, and other
special functions.
f) Confidentiality: Handle sensitive information with discretion and maintain confidentiality
at all times.
g) Keeping and maintaining an accurate record of papers and electronic correspondence;
h) Ensuring security of office records, documents and equipment; including classified
materials and operating office equipment;
Qualifications:
Bachelor's degree in Business Administration, Communications, or a related field.
At least four (4) years proven work experience as an Office Administrator or similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism and discretion.
Fulfil the requirements of Chapter 6 of the Constitution.
Terms and Conditions of Service for the Advertised Positions
The Authority offers a competitive package in line with its Human Resource Policies and
Procedures and Public Service Guidelines. This position will be on permanent and pensionable
terms. The full details of the advertisement can be accessed on https://www.ca.go.ke/careers.
Documents to be submitted by the applicants
Applications should be accompanied by a detailed curriculum vitae (CV) and copies of relevant
academic and professional certificates.
Shortlisted candidates will be required to submit the following documents: -
i. Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
ii. Certificate of Clearance from the Higher Education Loans Board (HELB).
iii. Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).
iv. Dully filled and stamped Self-Declaration/Clearance from the Ethics and Anti-Corruption
Commission (EACC).
v. A Clearance Certificate from an approved Credit Reference Bureau (CRB).
The Self-Declaration form from the EACC should indicate the respective position that is being
applied for.
Only shortlisted candidates shall be contacted for interviews.