Job Description
IPOA/HR/08/2024: ASSISTANT DIRECTOR, REGIONAL OFFICE, IPOA GRADE 5
(1 POSITION) (CONSOLIDATED SALARY KSH.: 201,880 – 293,240)
Job Title Assistant Director, Regional Office
Grade IPOA 5
Department Regional Coordination
Location / Work Station Regional Offices
Reporting Relationships
Reports to Senior Assistant Director, Regional Offices
Coordination
Direct Reports
Principal Officer, County Coordination
Administratively;
Principal Investigations Officer, Principal Forensics
Officer Principal Inspections Officer, Principal
Monitoring Officer, Principal Complaints
Management Officer, Principal Counselling Officer,
Principal Legal Officer, Senior Security Officer,
Human Resource Officer II/I, Systems, Network and
Security Administrator I/II, Assistant Office
Administrator I, Clerical Officer II/I, Driver, Senior
Office Assistant I
Indirect Reports
Principal Officer, County Coordination
Administratively;
Senior Investigations Officer, Senior Complaints
Management Officer, Senior Legal Officer, Security
Officer, Assistant Office Administrator II, Clerical
Officers II/I, Driver, Office Assistant II/I
Job Purpose
Responsible for provision of leadership in effective management and coordination
of the Authority’s functions in the Regional Offices.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Coordinate implementation of policies, strategies, guidelines, plans, standards
and procedures for effective management of respective Regional Office;
2. Coordinate implementation of management decisions in the Regional Office;
3. Oversee coordination of activities in the Regional Office;
4. Oversee management of finances allocated to the Regional Office;
5. Coordinate provision of resources for Regional Office operations;
6. Coordinate stakeholder engagement initiatives and outreach activities in the
region;
7. Coordinate identification of risks and formulate mitigation measures in the
region;
8. Steer staff coaching, mentorship and capacity development activities within the
region;
9. Guide in consolidation of annual work plans at Regional Office;
10.Oversee staff performance management in the Region Office;
11.Oversee staff performance management for staff in the region; and
12.Steer management of records in the respective Regional Office.
II. Operational Responsibilities / Tasks
1. Review and consolidate reports from county offices under their purview for
submission to the relevant offices;
2. Foster collaborative working relationships with other directorates and
departments for effective management of the respective Regional Office;
3. Chair Regional Office staff meetings;
4. Monitor implementation of annual work plans at Regional Office;
5. Develop periodic individual performance reports; and
6. Implement risk mitigation measures.
Job Dimensions:
I. Financial Responsibility
Develop and implement Regional Office budget
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Managerial decisions
2. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1. Master’s Degree from a recognized institution
2. Bachelor’s Degree from a recognized institution
Professional Qualifications / Membership to professional bodies
1. Professional qualifications and membership to a professional body where
applicable Registered with a relevant professional body where applicable;
2. Leadership course lasting not less than six (6) weeks from a recognized
institution.
Previous relevant work experience required.
Served in the position of County Coordinator or Principal Officer for a minimum
period of three (3) years at IPOA grade 6 or for a period of twelve (12) years in a
comparable position in the Public or private sector.
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Leadership skills
2) Negotiation skills
3) Analytical skills
4) Organization and Planning Skills
5) Dispute Resolution Skills
6) Decision Making Skills
7) Interpersonal Skills
8) Communication Skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Emotional intelligence
6) Resilience
7) Independence