Job Description
IPOA/HR/27/2024: OFFICE ASSISTANT, JOB GRADE, IPOA 13 (1 POSITION) –
(CONSOLIDATED SALARY KES. 38,010 – 57,240)
Job Title Office Assistant II
Grade IPOA 13
Directorate Human Resource and Administration
Department Administration
Location / Work Station Headquarters, Nairobi / Regional Offices /
County Offices
Reports to Office Assistant I
Job Purpose
Responsible for providing general routine office services, which include cleaning
services, messengerial duties and preparing tea / catering services.
Key Responsibilities/ Duties / Tasks
1. Implement policies, strategies, plans, rules, standards and procedures relating
to office management;
2. Supervise contracted cleaning personnel;
3. Photocopy, scan and bind documents;
4. Prepare and serve tea;
5. Open and close the office daily;
6. Utilize kitchen and basic office consumables;
7. Organize office errands;
8. Prepare boardrooms for meetings;
9. Move office furniture and arrange office space for staff;
10.Assess and report on areas requiring general maintenance and repair;
11.Maintain and update records as appropriate;
12.Support development of reports as appropriate;
13.Develop and implement Individual annual work plan;
14.Develop periodic individual performance reports and
15.Implement risk mitigation measures.
Job Dimensions:
I. Financial Responsibility
N/A
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its
equivalent qualification.
Professional Qualifications / Membership to professional bodies
N/A
Previous relevant work experience required.
This is an entry level job
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:
1) Organization and Planning Skills
2) Decision Making Skills
3) Interpersonal Skills
4) Communication Skills
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Emotional intelligence
6) Resilience
7) Independence