Job Description
Job Scale: KMTC10
For appointment to this level a candidate must have; -
(i) Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
(ii) Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC); OR Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: -
(a) Typewriting III (50 w.p.m.) / Computerised Document Processing III;
(b) Shorthand II (80 w.p.m.);
(c) Business English II/Communications I;
(d) Office Practice II;
(e) Secretarial Duties II;
(f) Commerce II;
(g) Office Management III / Office Administration and Management III;
(iii) Proficiency in Computer Applications
(iv) Fulfilled the requirements of Chapter Six of the Constitution.
Duties and responsibilities at this level will entail: - taking oral dictation; word and data processing; managing e-office; ensuring security of office records, documents and equipment; maintaining an up to date filing system in the office; operating office equipment; managing office protocol; managing office petty cash; handling telephone calls and appointments; supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.