Job Description
.DEPUTY DIRECTOR, HUMAN RESOURCE & ADMINISTRATION, UF GRADE 3
Reports to the Director General/Chief Executive Officer
Job purpose
To provide overall strategic policy direction and leadership in human resource management and
development by coordinating the development, implementation, interpretation and provision of
advice on the Human Resource Management and Development policies, strategies, regulations,
standards, procedures and guidelines to ensure the actualization of the core mandate of Fund.
a) Job Specifications
o Aligning HR strategy to the corporate strategy to support the delivery of the Fund’s
strategic objectives;
o Advising the Board and Management on policies, strategies and operational issues that
relate to human capital and administration in support of the overall strategic direction of
the Fund;
o Providing leadership in the planning, organizing, coordinating and administration all
human resource and Development activities in the Fund;
o Overseeing the development and implementation of Quality Management Systems in the
human resource and development department;
o Designing and implementing Human Resource and Development policies, strategies and
plans;
o Overseeing the establishment and maintenance of proper and secure human resource
record system, to ensure full compliance with the Employment laws on employee
confidentiality as well as the basic staff records to be maintained by employers
o Developing innovative and comprehensive programs for the attraction and retention of a
high calibre workforce;
o Providing human resource business partner services to other functions to help line
managers accomplish strategic priorities, manage change, improve processes with the
broader goal of strategically improving the effectiveness of the organisation;
o Developing and implementing policies and procedures for realising succession planning
at the Fund;
o Developing and implement the Training and Development policy and ensure the skills,
knowledge, abilities and performance of the workforce meet the current and future
organisation business needs;
o Coordinating staff performance appraisal programs, ensuring that job descriptions,
performance standards, and performance evaluation instruments promote operational
excellence and accountability;
o Developing and implementing compensation and benefits schemes fit for the staff
engaged at the Fund;
o Leveraging on the human resource management information system to enhance
efficiency and decision making with regard to operational duties;
o Promoting cordial employee relations, values and work ethics in the Fund;
o Overseeing the design, review and implementation of policies and procedures governing
disciplinary issues and grievances;
o Overseeing the effective and sustainable management of the Fund’s assets.
o Monitoring efficient service delivery and quality control with regard to HR and
Administration projects and activities.
o Overseeing the management and maintenance of the Fund’s physical assets and
facilities, including fleet management, office equipment and machinery, land and
buildings and office services.
o Providing leadership in the preparation and utilisation of the staff cost budget,
assets/equipment acquisition and maintenance budget in line with the Fund’s overall
business strategy.
o Investigating incidences of security lapse in the Fund in liaison with the Police and other
security agencies;
o Making arrangements for the acquisition of legal documents such as motor vehicle and
assets insurances and licenses in liaison with the Legal unit and other relevant agencies
o Ensuring all the Fund’s assets have requisite ownership documents such motor vehicle
logbooks, land title deeds;
o Ensuring that the asset register and maintenance schedules are in place and updated as
and when required;
b) Person Specification
For appointment to this grade, a candidate must have: -
o Must have served in the grade of Assistant Director Human Resource & Administration
Officer, Grade UF 4 for a minimum period of three (3) years or its equivalent
o Relevant Bachelor’s Degree in Human Resource Management, Commerce, Business
Administration; or relevant Bachelor’s degree in Humanities or Business-related field or
equivalent qualification from a recognized Institution.
o Relevant Master’s Degree in Human Resource Management, Commerce, Business
Administration; or relevant Master’s degree in Humanities or Business-related field or
equivalent qualification from a recognized Institution.
o Post graduate diploma in Human Resource HRM or CHRP Certification;
o Be a registered Member of the Institute of Human Resource Management and be in good
standing.
o Have Valid Human Resource Practising Certificate;
o Leadership Course lasting not less than (4) weeks from a recognized institution.
o Have demonstrated professional competence and administrative capability as reflected in
work performance and results:
c) Key Competencies and skills
o Strategic thinking;
o Analytical skills;
o Communication and reporting skills;
o Managerial skills and ability to lead teams;
o Mentoring, coaching and leadership skills;
o Interpersonal and negotiation skills;
o Project Management Skills;
o Team player
Working Conditions - Office and field visits