Job Description
The CEO/Trust Secretary is responsible for providing strategic leadership within the Scheme by ensuring that the Scheme complies with the relevant legislation, RBA regulations and the Trust deed. The role will be in-charge of establishing procedures for the sound governance of the Scheme and advising the Board of Trustees on developments in governance issues. The position is also mandated with overseeing the day to day operations of the Scheme and Secretariat.
MAIN DUTIES AND RESPONSIBILITIES
I. Managerial Roles and Responsibilities
• Ensure that the Scheme is run and managed in accordance with the Law and the Trust Deed rules and regulations by abiding by the current regulations and organizational policies and procedures designed and implemented to promote a cohesive work environment.
• Provide leadership and direction to all the Staff of the Secretariat setting goals for each department, performance oriented objectives and working together on attaining such goals by closely monitoring the operations and ensure adherence to established code of conduct.
• Provide guidance, leadership, and direction to the Staff in order to facilitate the achievement of the Scheme’s Vision, Mission and Values.
• Initiate, co-ordinate and participate in the conceptualization and development of the Scheme strategic plans and objectives and facilitate the implementation and monitoring of the same in liaison with the Board of Trustees.
• Establish and maintain an effective system of communication throughout the Scheme to ensure that the responsibilities, authorities, and accountabilities of the entire workforce are clearly defined and understood.
• Ensure the formulation and implementation of the customer service delivery strategies for the Scheme as well as keeping abreast of the industry developments on pension through market and business research.
• Ensure that the annual report, accounts and other financial statements of the Scheme are prepared within the required time limits.
• Oversee the planning for the Scheme and ensure the annual work plans and the budget are prepared and implemented within the Strategic Plans of the Scheme.
• Maintain a conducive work environment for attracting, retaining and motivating employees while fostering a corporate culture that promotes ethical practices and good corporate citizenship.
II. Operational Roles and Administrative Responsibilities
• Secretary to the Board.
• Working with the Board to provide a focused leadership of the Secretariat.
• Co-ordinate Trustees Meetings and implement resolutions of the Board.
• Prepare and present proposals to the Board for approval.
• Keep Minutes of all Board meetings.
• Liaise with the sponsor on administrative matters that affect the Scheme.
• Liaise with the Trustees, the Regulator RBA, KRA and the Scheme service providers in the course of administration of the Scheme.
• Ensure proper books of accounts, prepare management accounts and budget forecast, cash flow planning and financial report for deliberation by the Board of Trustees.
• Ensure effective maintenance of records of the Scheme, which include up to date individual membership records of serving employees, retired members and the rate of their basic pensions, actuarial records, assets of the Scheme and income tax reports.
• Keep trustees abreast of all legal, regulatory and advisory developments affecting pension Schemes and general investment.
• Avail the required data of the Scheme to the service providers to enable preparation of statutory returns to the Authority as well as submission of the required statutory returns to the Retirements Benefits Authority.
• Liaise with regulators – including Commissioner of Income Tax and Retirements Benefits Authority – on all laws or regulations that may affect the Scheme.
• Receive investments reports from fund managers, property managers and custodian as well as liaise with the service providers to ensure efficient performance; report on performance and Board of Trustees.
• Establish and maintain an efficient system of internal controls for income and expenditure of the Scheme to ensure benefits are paid to members in a timely manner and ensure the assets of the Scheme are properly and efficiently managed.
• Confirm payments of benefits are done in accordance with Trust Deed rules and regulations and further ensure that the payment made to eligible members is computed correctly.
KEY RESULT AREAS
The job holder’s accountability areas are outlined as follows;
• Effective and optimal organization of assets and resources across the entire Scheme
• Maximization of productivity in the Scheme
• Prudential financial resources management of finances in the Scheme
• Effective linkage and partnership with external partners, stakeholders and the general public
• Effective strategic planning and implementation
• Successful customer service for members, growth and sustenance
• Effective leadership, supervision and management of the workforce in the Scheme
KNOWLEDGE AND SKILLS REQUIRED
The job holder must possess;
• A Bachelor’s degree in Business Administration, Finance, Commerce, Accounting, Actuarial Science or a related field from a recognized University. A Master’s degree in these fields will be an added advantage;
• A minimum of eight (8) years’ experience, six (6) of which should be in a senior management role in the Pensions field;
• A Pension Management course offered by RBA;
• Proficient in ICT and good communication skills;
• A strong leadership and skills to foster teamwork; develop and motivate staff, resolve conflicts as well as ability to provide direction, guidance, momentum and vision in order to achieve organizational objectives;
• Strong expertise in strategic management, project planning and budgeting, resource management, implementation as well as monitoring and evaluation;
• Ability to empower staff by removing obstacles hindering the achievement of strategic objectives, focusing on results and delivering what is promised, on time and within budget;
• Ability to maintain high standards of integrity; establish straightforward, productive relationships; treating individuals with fairness and respect, demonstrating sensitivity for ethnic, cultural and gender differences; and
• Ability to initiate and implement planned organizational change, adapt to rapidly changing conditions as well as align programmes in the appropriate direction with cohesiveness and a sense of urgency.
MANDATORY REQUIREMENTS
• A Bachelor’s degree in Business Administration, Finance, Commerce, Accounting, Actuarial Science or a related field from a recognized University. A Master’s degree in these fields will be an added advantage
• Knowledge and experience in matters relating to the administration of Pension Scheme Funds
• Has served in a Senior Management position in the Pension Industry for at least six (6) years
• Must fulfil the requirements of Chapter Six (6) of the Constitution of Kenya by providing the following:
1. A current Tax Compliance Certificate from KRA
2. A Clearance Certificate from the Higher Education Loans Board (HELB)
3. A Clearance Certificate from the Ethics and Anti-Corruption Commission (EACC)
4. A Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)
5. A Clearance from a Credit Reference Bureau (CRB)
• Current Practising Certificates from relevant professional bodies
• A copy of their National Identity Card
APPLICATION INSTRUCTIONS
If your career profile meets the requirements of the position, submit your application with a detailed CV indicating your qualifications, experience, present position, email address and mobile phone contact with copies of certificates and testimonials. You must also indicate your current or past monthly salary in your application. Submit your application to recruit@manpowerservicesgroup.com on or before 5th November 2021. Only shortlisted candidates will be contacted.