Job Description
Position title
DATA CLERK -DATA/FYJ/10/2021
Description
Reporting to the MEAL Officer, the Data Clerk is primarily responsible for data entry of and addressing system/hardware challenges. The role also includes continuous data cleaning, verification, validation and updating of the records.
Responsibilities
• Ensure that client’s folders are up to date
• Working with primary service providers to resolve questions, inconsistencies or missing data and verify accuracy of data before entry into any electronic systems
• Ensure prompt entry of both summary and client level data from source documents into summary registers or data bases in the required format
• Generates summary reports and responds to enquiries regarding KEMRI issues through AMURT.
• Maintains confidentiality of information on source documents or in Data bases
• Assists in establishing and maintaining and effective and efficient records management for all patients on ART treatment with good audit trail
• Report monthly, quarterly, half yearly and annual progress on all project activities to program senior officer
• Monitor the sustainability of the project results
• Spear heading surge meeting while incorporating ccc team
• Ordering data equipment such as green card registers
• Assisting the CCC team to generate and implement work plan given by the partner
• Compiling the overall reports for the CCC department such as GBV reports, OVC, SAPN patient testing, rates of appointment keeping, TB cases
• Opening files for new patients, transfer in patients
• Recommend further improvement in CCC project activities where output is low
• Foreseeing that all CCC registers are up to date
• Updating CCC wall charts or flip charts on retention and suspension.
Competencies
Education
• At least a diploma in IT. A degree will an added advantage
Knowledge
• Proven experience as data entry clerk or equivalent for at least 2 years
• Familiarity and experience with Health systems
• Data entry & data cleaning experience in USAID treatment and care project would be an added advantage
• Experience in training on data collection tools is a plus
• Fast typing skills; Knowledge of touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Positive attitude & an open mind
Skills and Abilities
• Sound coordination skills and a demonstrated ability to multi-task
• Demonstrates diplomacy, flexibility, and resourcefulness
• Strong critical thinking and creative problem-solving skills
• Demonstrated ability to work with and in teams.
• Excellent oral and written communication skills
• Strong interpersonal skills as well as good judgment and vision
• Excellent organizational skills, team work and ability to prioritize tasks in a timely manner