Job Description
INTERNAL ADVERTISEMENT: - DEPARTMENT OF WATER AND SANITATION (Closing 16th November, 2021)
Makueni County Public Service Board wishes to recruit a competent and qualified serving public officer in the Government of Makueni County to fill the following vacant position:
SENIOR ASSISTANT OFFICE ADMINISTRATOR, JOB GROUP ‘L’
Duties and Responsibilities
Duties and responsibilities at this level will entail: taking oral dictation; managing e-office; word and data processing; operating office equipment; maintaining office diary, appointments and travel itineraries; attending to visitors/clients; handling telephone calls; coordinating schedules of meetings; ensuring security of office records, equipment and documents including classified materials; maintaining an up to date filing system in the office; establishing and monitoring procedures for record keeping of correspondence and file movements; preparing responses to simple routine correspondence; managing petty cash; ensuring security, integrity and confidentiality of data; and undertaking any other office administrative services duties that may be assigned.
Requirements for Appointment
For appointment to this grade, an officer must have:-
i. Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;
ii. Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects: -
a. Shorthand III (minimum 110 w.p.m.);
b. Typewriting III (50 w.p.m.)/Computerized Document Processing III;
c. Business English III/Communications II;
d. Office Practice II;
e. Commerce II;
f. Office Management III/Office Administration and Management III;
g. Secretarial Duties II;
iii. Certificate of Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
iv. Certificate in Computer Applications from a recognized institution; and
v. Shown merit and ability as reflected in work performance and results.