Job Description
SENIOR ASSISTANT OFFICE ADMINISTRATOR, JOB GROUP ‘L’ – TWELVE (12) POSTS
ADVERT NO. 54/2021/2022
Salary Scale Ksh: 42,970 x 1,920 – 44,890 x 2,000 – 46,890 x 2, 110- 49,000 x 2,170 –
51,170 x 2,550 – 53,720 x 2,650 – 56,370 x 2,750 – 59, 120 p.m.
Duties and Responsibilities
Duties and responsibilities at this level will entail, taking oral dictation; managing e-office;
word and data processing; operating office equipment; maintaining office diary,
appointments and travel itineraries; attending to visitors/clients; handling telephone calls;
coordinating schedules of meetings; ensuring security of office records, equipment and
documents including classified materials; maintaining an up to date filing system in the
office; establishing and monitoring procedures for record keeping of correspondence;
managing office protocol and etiquette; supervising office cleanliness; managing petty
cash; ensuring security, integrity and confidentiality of data; and undertaking any other
office administrative services duties that may be assigned.
Requirements for Appointment
For appointment to this grade, an officer must have: -
i. Served in the grade of Assistant Office Administrator I or Senior Office
Administrative Assistant for a minimum period of three (3) years;
ii. Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
iii. Business Education Single and Group Certificates (BES & GC) Stages I, II and III
from the Kenya National Examination Council in the following subjects: -
a. Shorthand III (minimum 100 w.p.m);
b. Typewriting III (50 w.p.m)/Computerized Document Processing III;
c. Business English III/Communication II;
d. Office Practice II;
e. Commerce II
f. Office Management III/Office Administration and Management III;
g. Secretarial Duties II;
iv. Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized
institution;
v. Certificate in Computer Application from a recognized institution; and
vi. Shown merit and ability as reflected in work performance.