Job Description
Overall purpose of the job
The position holder will be responsible for compiling icipe publications; institutional reporting, including donor reporting; maintenance of the icipe website; and preparation of monthly, biannual and annual internal documents.
Specific Duties
The successful candidate will be expected to:
▪ Adhere to the icipe regulations on approval and confidentiality for documents to be used internally and externally.
▪ Contribute to the timely dissemination of information internally and externally by ensuring editorial timelines are adhered to.
▪ Contribute to the development of compelling communication products by ensuring proper flow of design, photography, and editorial aspects.
▪ Edit publications such as newsletters, brochures, fliers and reports and content for icipe’s social media pages.
▪ Ensure adherence of the Centre’s set standards of editorial quality, content accuracy, messaging, and house style.
▪ Respond to queries on icipe publications.
▪ Write and edit video scripts.
▪ Manage the icipe website.
▪ Update the lists and links to icipe publications online.
▪ Manage the icipe social media accounts.
▪ Prepare corporate programmes, nametags, posters, certificates, business cards and merchandise.
▪ Follow up external editorial service providers.
▪ Compile information for the weekly and monthly bulletins
▪ Compiling regular lists of icipe publications (monthly, biannual and annual)
▪ Help projects to get media coverage for events
▪ Publish icipe aid data on IATI, which is an open aid platform
▪ Edit job adverts for the icipe website
▪ Work with the ICT unit to develop a modern Intranet platform to simplify and enhance communication within the Centre.
▪ Work with contributors (e.g. unit heads, scholars) to gather content for the Intranet. This will include contacting contributors to find out if material on the Intranet needs to be updated and encourage contributors to supply new content for the site.
▪ Collaborate with the Centre's graphic artist to determine the best way to present information.
▪ Ensure quality and accuracy of content on the Intranet.
Requirements/Qualifications
▪ Bachelor of Science in Information Sciences or related field.
▪ At least 3 years’ experience in manuscript editing and proofreading.
▪ Experience in media coverage, writing, editing, and publishing scientific and technical materials.
▪ Experience in academic publishing.
▪ Evidence of progressive responsibility in language/science editing.
▪ Experience managing computer-based systems, including databases and intranet.
Core Competencies
▪ Attention to detail and excellent organisational skills.
▪ Ability to communicate clearly and concisely.
▪ Ability to interact confidently but flexibly and courteously with scholarly authors and reviewers.
▪ Ability to handle confidential matters.
▪ Ability to multi-task and work under tight deadlines.
Reporting
This position reports to the Grants, Partnerships and Projects Manager