Job Description
POSITION: CORPORATION SECRETARY AND MANAGER LEGAL SERVICES
Job Reference Number : KYEB/HR/01/2022
Grade : KYEB 2
Department : Corporation Secretary and Legal Services
Immediate Supervisor : Chief Executive Officer
a) Job Specification
Duties and responsibilities at this level will entail: -
i. Providing guidance to the Board on their duties and responsibilities and on matters of
Governance
ii. Carrying out Board induction and training; updating Board Committee Charters;
preparation of Board Work-Plans; Board Evaluation; Governance Audit, and
Implementation of the Code of Conduct and Ethics;
iii. Ensuring timely preparation and circulation of Board and Committee Papers;
iv. Ensuring timely circulation of Board and Committee Minutes;
v. Keeping custody of the seal of the Organization and account to the Board for its use;
vi. Maintaining and update the Register of Conflict of Interest;
vii. Ensuring the Board Members are aware of all relevant laws affecting the Organization;
viii. Facilitating effective communication between the Organization and stakeholders;
ix. Ensuring that Annual returns are promptly filed with relevant authorities;
x. Ensuring that Board and Committee papers are circulated in advance of any meeting;
xi. Providing legal guidance on contractual and statutory obligations binding to the
Organization.
xii. Serve as liaison between The Board and the office of the Attorney General;
xiii. Serve as Secretary to the Board;
xiv. Preparing all The Board contracts, handle all litigation and conveyance matters of Kenya Yearbook;
xv. Custodian of The Board’ s legal documents including the register, seal, leases and
contracts;
xvi. Overseeing implementation of Mwongozo Code of Conduct at the Centre;
xvii. Facilitating gazettement of Legal Notices issued by the Board from time to time
b) Person Specifications
For appointment to this grade, an officer must have: -
i. A minimum of twelve (12) years relevant work experience five (5) of which must have
been in a management position in the public or private sector;
ii. Bachelor’s Degree in Law from a recognized Institution;
iii. Master’s Degree in any of the following disciplines: - Law, Business
Administration/Management, Public Policy/Public Policy and Governance or
Diplomacy/International Studies from a recognized Institution;
iv. Advocate of the High Court of Kenya;
v. Member to the Law Society of Kenya;
vi. Hold current LSK practicing certificate;
vii. Member, Institute of Certified Public Secretary of Kenya (ICPSK) in good standing;
viii. Post Graduate Diploma in Law from the Council of Legal Education;
ix. Professional qualification and membership to a professional body;
x. Leadership course from a recognized institution;
c) Key Competencies and skills
i. Strategic Leadership and innovative thinking;
ii. Results oriented;
iii. Ability to build an effective team;
iv. Excellent analytical, communication and interpersonal skills;
v. Proficiency in computer applications;
vi. Project planning and management skills; and
vii. Demonstrates competence in work performance.