Job Description
SENIOR OFFICE ADMINISTRATOR; JOB GRADE NCK – 5 (1 Position) – TERMS OF
SERVICE – PERMANENT AND PENSIONABLE
Salary: from kshs. 137,607 – 162,609 per month
Job specifications
-Duties and responsibilities entail:
-Supporting the conducting of Council meetings;
-Preparing invitations to committee members and follow-ups;
-Making travel arrangements for the Council and Registrar/CEO;
-Event Management Coordination;
-Correspondence management;
-Receiving Registrar/CEO’s guests, ensuring security of office equipment, data and
managing e-office;
-Planning and organizing meetings, workshop/conferences and seminars; operating
office equipment;
-Responding to correspondences;
-Attending to visitors/clients; and
-Handling telephone calls, enquiries and appointments and Managing petty office cash.
Person specifications
For appointment to this grade, a candidate must have: -
Served in the grade of Office Administrator for a minimum period of four (4) years;
Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized
institution;
OR
Bachelor’s degree in Business Management/Administration or Social Science or its
equivalent qualification from a recognized institution plus a Diploma in Secretarial
Studies from a recognized institution;
Proficiency in computer applications;
Demonstrated merit and ability in work performance and results; and
Fulfil the requirements of Chapter six (6) of the Constitution.
Key Competencies & Skills
-Communication skills
-Customer Service skills
-Interpersonal skills
-Organizational skills
-Ability to work under pressure
-Telephone Etiquette
-Emotional intelligence
-Confidentiality
-Integrity