Job Description
SENIOR RECORDS MANAGEMENT ASSISTANT – GRADE ACFC 8 (1 POST) –
ACFC/09/2021/009
Terms of Employment: Permanent and Pensionable
(a) Duties and Responsibilities
i. General supervision of the registries (Secret & General);
ii. Plan appropriate office accommodation for registries;
iii. Prepare and submit work plan for the registry;
iv. Implement and adopt the use of electronic records management
information system;
v. Comply with the filing scheme of the Company when carrying out filing of
correspondences;
vi. Ensure that all outgoing and incoming correspondences are recorded and
filed appropriately;
vii. Initiate file appraisal, retention and destruction is carried out in compliance
with the Records Management Policy of the Company and the governing
legislations of the government issued from time to time; and
viii. Supervise, guide and develop support staff within the registry.
(b) Person Specification
For appointment to this grade a candidate must have:
i. Higher Diploma in Information studies or any other relevant qualification
from a recognized institution;
ii. Proficiency in computer application;
iii. Two (2) Years of relevant work experience;
iv. Proficiency in computer applications;
v. Fulfilled the requirements of Chapter Six of Constitution of Kenya.
OR
vi. Diploma in Information studies or any other relevant qualification from a
recognized institution;
vii. Proficiency in computer application;
viii. Four (4) Years of relevant work experience;
ix. Proficiency in computer applications;
x. Fulfilled the requirements of Chapter Six of Constitution of Kenya
(c) Key Competencies and Skills
i. Strong analytical skills
ii. Strategic and innovative thinking
iii. Effective communication skills
iv. Strong interpersonal skills
Applications including detailed Curriculum Vitae (CV), copies of academic and professional certificates and testimonials, names, and addresses of at least three referees, two coloured passport size photos and a copy of National Identity Card should be sent to the undersigned on or before October 01, 2021. Only shortlisted candidates will be contacted.
Resident Director & Chief Executive
Agro Chemical & Food Company Limited
P.O Box 18-40107
MUHORONI-KENYA
ACFC IS AN EQUAL OPPORTUNITY EMPLOYER