Job Description
Pwani University is a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi.
The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching,
learning and research by molding students to international standards and encouraging and supporting members of
staff to undertake research. The University invites applications from suitable, qualified candidates to fill the
position of Registrar (Administration and Planning) Grade 15
Registrar (Administration and Planning) Grade 15 1 POSITION REF: PU/ADV/01/03/2023
This is the senior-most position in the University for this cadre. The appointee shall be expected to provide
leadership to members in lower grades. Appointment is on a three (3) year renewable performance-based contract
depending on age, citizenship and any other reason as may be stipulated in the Kenya Labour Laws.
JOB PURPOSE:
The officer will be reporting to the Deputy Vice Chancellor (Administration, Finance and Planning) and will be
Responsible for organizing, controlling, administrative and financial functions of the University.
REQUIREMENTS
Academic Qualification
The candidate must have a Ph.D. degree in any academic field.
OR
A Masters degree in Human Resource Management, Finance, Business Administration, Accounting or Law.
Other Requirements
Applicants should obtain clearance from the Higher Education Loans Board (H.E.L.B), Ethics and Anti-
Corruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a valid
certificate of Good Conduct from the Kenya National Police Service.
Have high ethical standards, integrity, accountability and professionalism, and good stewardship and comply with
the requirements of Chapter six of the Kenya Constitution 2010.
Experience
Interested candidates must:-
• At least twelve (12) years of continuous university service; three (3) of which must have served as
Deputy Registrar (A&F) or equivalent, with proven integrity, honesty, independence, innovativeness
and compliance to deadlines.
• Have sound knowledge of Financial Management and demonstrate skills of effectively coordinating and
overseeing Finance and Administrative Functions in a large organization.
• Have a good understanding of University functions and procedures, and experience in Financial, Human
Resource and Procurement Management.
• Have a proven record of successful supervisory experience in a people-oriented environment.
• Be familiar with the formulation and provision of guidelines on planning and management of
University services.
• Demonstrate evidence of administrative leadership.
• Demonstrate a clear understanding of the Universities Act 2012, Statutes, Policies and other
Regulations related to Academic and Administrative functions of a University.
• Have an in-depth knowledge of Quality Management Systems, Performance contracting, ISO
procedures, University Administrative policies and Procedures.
• Be conversant with modern Information, Communication Technology; demonstrate creativity in
evolving innovative strategic management trends, and an understanding of government policies as well
as Human Resource policies.
Key Responsibilities
The Officer will perform the following duties and responsibilities
• Oversee the smooth running of the various sections in the Administration, Finance and Planning
Division as stipulated in the Statutes.
• Responsible for planning, policy formulation and general administration of the various administrative
activities in the University administration
• Manage various departments within the Administration, Finance and Planning Division with regard to
the legal requirements and regulations governing the management and administration of University
resources in general and within their respective departments.
• Coordinate and monitor planning, development, maintenance and repair of existing physical
infrastructure facilities.
• Coordinate the development of the University Master Plan and procurement plans;
• Coordinate performance contracting, measurement and monitoring, strategic planning.
• Provide secretarial services to the University Management Board
• Participate in preparation of the University budget.
• Handle office allocation and staff housing matters.
• Perform any other duty as assigned by the Head of Department
Skills
Applicants should possess the following:-
• Ability to plan and adapt to change
• Knowledge of financial management
• Leadership Skills
• Computer literacy Skills
• Team building and team work.
• Interpersonal Skills
• Communication Skills
• Managerial Skills
• Organisational Skills
• Have knowledge and ability to use E.R.P (Enterprise Resource Planning) systems.
In addition, candidates should show evidence of active involvement in International/Continental/Regional
/National/ Local/Community activities
Terms and conditions of service
The appointment will be for a contractual period of three (3) years renewable for a further period
of three (3) years subject to satisfactory performance, age, citizenship and any other reason as may
be stipulated in the Kenya Labour Laws.