Job Description
ADVERT NO. EXT/03/05/2023–SENIOR PRINCIPAL REGISTRAR SCALE KW3 – (1
POST)
Salary scale: Kshs. 120,088x 10,721 - 195,134 PM
House allowance: Kshs. 45,000
Commuter allowance: Kshs. 16,000
Annual leave allowance: Kshs. 1/3 of Basic Salary
Medical Cover: As per the KEWI Scheme
Terms of service: Permanent and Pensionable
Job Descriptions
The Senior Principal Registrar reports to the Deputy Director Academic Affairs and is
responsible for managing and coordinating student’s admissions, welfare, examinations
and organizing extra-curricular activities in the Institute.
Duties and responsibilities at this level will entail:
i. Evaluates and processes admissions applications in accordance with
Institute’s policies, goals and rules on admissibility of students;
ii. Advise applicants regarding admissions requirements, eligibility for
admission, program options, residency requirements and other matters
related to their admission to the Institute;
iii. Supporting ongoing development and implementation of Work Study
program;
iv. Customizing student/employer matches by instituting competency
modeling;
v. Interviewing students to assist them with choosing the most suitable
placement or experiential learning experience; 32
vi. Supporting departments with student placements;
vii. Designing student work-readiness programs including resume writing,
interview preparation workshops, etc;
viii. Coordinating group orientation and networking events for all partners,
students, businesses, community and faculty;
ix. Maintaining a current database of employers, student placements and
experiential assignments;
x. Coordinating the registration and administration of examinations;
xi. Coordinating Examination function including analysis and release of results;
xii. Liaising with external examination bodies;
xiii. Coordinating Guiding and Counseling of students;
xiv. Coordinating students’ welfare; xv. Coordinating students’ recreational
activities;
xv. Coordinating students’ field attachment;
xvi. Coordinating the registration of students and keeping their records;
xvii. Dealing and solving students problems;
xviii. Monitoring student behavior and developing strategies and action plans, as
appropriate;
xix. Coordinating student support services such as medical care, etc, are
adequate;
xx. Custodian of office machinery used by students, e.g. photocopy/services
and stationery;
xxi. Overseeing the registration of students and maintenance of their records;
xxii. Monitoring student behavior and developing strategies and action plans, as
appropriate;
xxiii. Ensuring student support services such as medical care, etc, are adequate;
xxiv. Coordinating Examination function; xxvi. Coordinating Guiding and
Counseling activities;
xxv. Coordinating students welfare;
xxvi. Formulating students recreational activities;
xxvii. Coordinating students’ field attachment;
xxviii. Preparing budget for the requirements of the department.
Job Specifications
For appointment to this scale, a candidate must meet the following requirements:
i. Master’s Degree in Public Administration (MPA), Masters in Business
Administration (MBA), Masters in Education, Masters in Social Science,
Masters in Human Resource Management or other equivalent
qualifications from a recognized institution;
ii. Bachelor’s Degree from a recognized institution;
iii. Senior Management Course lasting not less four (4) weeks;
iv. Computer literacy; v. Exemplary work performance;
v. Ten (10) years’ work experience in management position with the
responsibility for managing student affairs and spearheading the
organization of a variety of student activities;
vi. Must have served as a Principal Registrar, KW4 or equivalent position in a
reputable organization for a minimum period of four (4) years;
vii. Fulfill the requirements of Chapter 6 of the Constitution.
Personal Attributes
i. Organizational, analytical, managerial and decision making skills;
ii. Creativity and innovation;
iii. Technical Problem solving;
iv. Resource management skills;
v. Integrity and commitment to producing results;
vi. Passion for continuous professional development.
Core Competences
i. People management;
ii. Financial management;
iii. Policy formulation and implementation;
iv. Planning;
v. Coordination.