Job Description
SUPPLY CHAIN MANAGEMENT ASSISTANT (INVENTORY MANAGEMENT AND
LOGISTICS), GRADE REREC 8 (2 POST)
(a) Job Specification
i. Receiving Functions
(i) Receiving materials, examine condition and completeness;
(ii) Using computer systems to confirm the correct supplies;
(iii) Confirming all receiving documents; Bill of lading, packing list, delivery note
etc.;
(iv) Determining space requirement and position of the material;
(v) Generating Goods Received Notes (GRN);
(vi) Capturing and processing stores data;
(vii) Complying with Procurement Act;
(viii) Preparing requisitions for stocks replenishment;
(ix) Monitoring the movement of stores;
(x) Preparing daily and weekly receiving reports; and
(xi) Stock verification and reconciliation of records.
i. Stock controls Functions
(i) Verification of physical stocks and comparing them with the system balances
and record the position;
(ii) Monitoring stock levels and report replenishment requirements;
(iii) Filling all the stock documents;
(iv) Preparing daily and weekly reports; and
(v) Complying with Procurement Act.
ii. Issuing Functions
(i) Confirming authorization of requisitions and contractors;
(ii) Determining the vehicle capacity according to weight limits before loading;
(iii) Issuing stores;
(iv) Sorting, despatching and filing documents;
(v) Capturing and processing stores data;
(vi) Complying with Procurement Act;
(vii) Monitoring the movement of stores;
(viii) Preparing daily and weekly issuing reports; and
(ix) Stock verification and reconciliation of records.
iii. Dispatch Functions
(i) Confirming that the authorized person is the one signing out for the materials;
(ii) Preparing the gate pass;
(iii) Coordinating authorization of the gate pass;
(iv) Filing all the dispatch documents; and
(v) Complying with Procurement Act.
(b) Person Specification
For appointment to this grade, a candidate must have:-
(i) Diploma in Procurement and Supplies Management, Business Administration,
or other relevant field from a recognized institution;
(ii) Membership to a professional body either KISM or CIPS; and in good standing;
(iii) Proficiency in computer applications; and
(iv) Fulfilled the requirements of Chapter Six of the Constitution.