Job Description
TVO/06/2023/013
Job Purpose
The Supply Chain Management Officer is responsible to the Supply Chain
Management Officer for interpretation and application of the Public
Procurement and Asset Disposal Law and support the Tavevo Water and
Sewerage Company’s Supply Chain processes in procurement,
stores/inventory management and contract management.
KEY RESPONSIBILITIES
1. Ensuring the implementation and interpretation of supply chain
management policies, regulations and procedures;
2. Oversee the procurement processes and procedures to ensure compliance
with the Public Procurement and Asset Disposal Act 2015, Public
Procurement and Disposal Regulations, 2006 and other laws and policy
documents that impact on procurement;
3. Ensure to advise the Board on supply chain management matters;
4. Timely prepare annual procurement plans for goods and services;
5. Ensure security and proper preservation of stores;
6. Co-ordinate and or manage, requisition, receive and issue stores;
7. Ensure to liaise with the National Treasury and the Public Procurement
Oversight Authority on matters related to procurement and asset disposal;
8. Ensure to procure and dispose goods and services;
9. Ensure prompt payment to suppliers;
10. Ensure to maintain updated lists of pre-qualified and approved suppliers;
11. Ensure to introduce of modern inventory management techniques and
approaches; prepare tender and prequalification documents for
expression of interest for the Board;
12. Ensure to monitor contract management by the user department to ensure
implementation of contracts in accordance with the terms and conditions
of contracts;
13. Ensure to carry out market surveys to inform the placing of orders or
adjudication by the relevant awarding authority;
14. Ensure to conduct periodic and annual stock taking;
15. Ensure to maintain and archive procurement and asset disposal
documents and records for the required period; and
16. Ensure to submit quarterly reports to the National Treasury and Public
Procurement Regulatory Authority (PPRA).
17. Ensure, operationalize and observe approved occupational safety and
healthy rules and guidelines reporting any breach to head of human
resource department through human resource officer.
18. Collect reports, compile, prepare and submit ad-hoc and or monthly,
quarterly and annual reports submit to your supervisor for management
and board decision.
QUALIFICATION
· A Bachelors Degree in Procurement and Supplies Chains Management
Procurement and Logistics, Commerce, Business Administration
(Supplies Management Option), Economics or other relevant and
equivalent qualifications from a recognized institution
· At least three (3) years of relevant work experience in a reputable
organization
· Must be a Full member to a professional body either KISM or CIPS or
both.
· Must be a Certified Supplies Practitioner by KISM
· Good communication, organization and time management skills