Job Description
POSITION: RECORDS MANAGEMENT OFFICER III - JOB GROUP CPSB 11 ‘H’(7 POSTS)
Basic Salary: Kshs. 25,470 x 1,110 - 23,310 x 1,070 - 24,380 x 1,090 – 25,470 x 1,110 - 26,580 x
1,120 - 27,700 x1,150 – 28,850 x 1,170 – 30,020 x 1,250 – 31,270 x 1,300 – 32,570 x 1,380 – 33,950
p.m.
Duties and Responsibilities
a) Receive, sort and file correspondences;
b) Update file indexes;
c) Scan and upload files in the existing system;
d) Ensure security and proper handling of records;
e) Maintain file movement records;
f) File maintenance and repair;
g) Retrieve documents;
h) Assist in records survey and appraisal in conjunction with the Kenya National Archives and
Documentation Service; and
i) Undertake file census and execute file bring ups.
Requirements for Appointment
For appointment to this grade an officer must have: -
a) Served in the grade of Clerical Officer I, Job Group CPSB 12/‘G’ in a comparable or relevant
position in the Public Service for a minimum period of three (3) years;
b) Diploma in Records Management, Information Management or Information Science or
Library Science/Studies and Information Studies or equivalent qualification from a recognized
Institution; and
c) Shown merit and ability as reflected in work performance and results.