Job Description
PRINCIPAL OFFICER (ADMINISTRATION)
JOB VACANCY No.: NaMATA/HR/10/2023
NaMATA JOB GRADE 4 – ONE (1) POSITION
(a) Job Specification
The Principal Officer (Administration) will report to the Deputy Director (Human
Resource & Administration). He / She will be responsible for administrative services in
the Authority.
(b) Duties and Responsibilities
Specifically, duties and responsibilities will entail:
(i) Overseeing the implementation of administration policies, rules, standards and
regulations;
(ii) Coordinating office management services, office accommodation, transport and
logistics;
(iii) Making arrangements for the acquisition of legal documents such as motor vehicle
and assets insurances;
(iv) Ensuring all the Authority assets have requisite ownership documents such motor
vehicle logbooks, land title deeds, etc.;
(v) Managing and maintaining the assets register of the Authority;
(vi) Monitoring adherence and implementation of the departmental work plans;
(vii) Supervising the performance appraisals for the support staff within the Section;
(viii) Interpreting and implementing record management policies;
(ix) Developing records management systems; and
(x) Preparation and submission of quarterly reports on administration within the
Authority.
(c) Requirements for Appointment
For appointment to this grade, a candidate must have:
(i) At least eight (8) years working experience in a similar position in the Public
Service or Private Sector three (3) of which must be at a supervisory position;
(ii) Master’s Degree in Public Administration; Business Administration; Office
Management or equivalent qualification from a recognized institution;
(iii) Bachelor’s Degree in Public Administration; Business Administration; Office
Management or equivalent qualification from a recognized institution;
(iv) Management Course lasting not less than four (4) weeks from a recognized
institution;
(v) Proficiency in computer skills; and
(vi) Fulfil the requirements of Chapter Six (6) of the Constitution.
(d) Behavioural Competencies / Attributes
(i) Analytical skills
(ii) Communication skills
(iii) Strategic and innovative thinking
(iv) Interpersonal skills
(v) Ability to mobilize resources
(vi) Negotiation skills