Job Description
REGISTRAR (RESEARCH AND EXTENSION) GRADE 15 1 POSITION
REF: PU/ADV/03/09/2023
This is the senior-most position in the University for this cadre. The appointee shall be expected to
provide leadership to members in lower grades. Appointment is on a three (3) year renewable
performance-based contract.
JOB PURPOSE:
The officer will be reporting to the Deputy Vice Chancellor (Research and Extension) and will be
responsible for organizing, controlling, administrative and financial functions of the University.
REQUIREMENTS
Academic Qualification
The candidate must have a Ph.D. degree in any academic field.
OR
A Master’s degree or its equivalent in any academic field
Experience
Interested candidates must:-
i. For a PhD holder, the candidate must have at least twelve (12) years of continuous university
service or equivalent; five (5) of which must have served as Deputy Registrar or comparable
position with proven integrity, honesty, independence, innovativeness and compliance to
deadlines.
ii. For a Master's degree holder, the candidate must have at least fifteen (15) years of continuous
university service or equivalent; five (5) of which must have served at the level of Deputy
Registrar or comparable position with proven integrity, honesty, independence, innovativeness
and compliance to deadlines.
iii. In addition the candidate should have experience in the following;
• Budgeting and procurement planning
• Financial Management
• Formulation of institutional policies, procedures and regulations.
• Planning and execution of projects
Main duties and responsibilities
Duties and responsibilities of the Registrar (Research and Extension) Grade 15 will include but not
limited to:
1. Oversee the smooth running of the various sections in the Research and Extension Division
as stipulated in the Statutes.
2. Participate in the mobilization of resources to support research.
3. Identify possible research collaborators to ensure comprehensive research efforts of both
Pwani faculty and collaborators and resource access across institutions.
4. Develop proposals through several scientific processes in order to seek grants to support
research.
5. Manage research funds and projects to ensure resources are used for the intended purposes
6. Develop and review Research Policy in order to guide research activities by staff of Pwani
University.
7. Participate in the development of the budget and procurement plans for proper
implementation of activities of the Research and Extension Division.
8. Establish inter-institutional linkages to facilitate sharing of resources, establish
collaborations, share expertise and compliment gaps in the various fields of specialization.
9. Attend and contribute to national and international conferences and seminars in the arears
of research to disseminate knowledge, build networks, share experiences and best practices.
10. Attend and participate in senate for efficient management of the University’s academic
programmes
11. Maintain and update database of internally and externally funded research projects for easy
retrival of information
12. Develop and review Standard Operating Procedures to ensure coordination in the
activities of the Research and Extension Division.
13. Perform any other duties assigned by your supervisor.
Skills
Applicants should possess the following:-
• Analytical skills
• Collaboration and Networking skills
• Communication skills
• Computer proficiency
• Interpersonal skills
• Leadership skills
• Managerial skills
• Organisational skills
• Report writing skills
• Resource mobilization skills
• Team building and team work skills
In addition, candidates should show evidence of active involvement in International/Continental/Regional
/National/ Local/Community activit