Job Description
HEAD FINANCE AND ACCOUNTS, JOB GRADE WRTI 3 - ONE (1) POSITION–
ADVERT REF: NO. WRTI/03/2023
a. Job Purpose
Reporting to the Deputy Director Corporate Services, the position is responsible for
overseeing the finance and accounting functions of the institute as guided by PFM Act 2012
and its regulations. The position is also responsible of timely and accurate preparation of
accounting and financial management information necessary to meet internal, statutory
and donor reporting requirements for control and accountability and efficient and effective
use of resources allocated for Wildlife Research and Training.
b. Duties and Responsibility
The Duties and Responsibilities will entail: –
• Supervise financial and accounting functions to ensure efficiency as stipulated in the
service charter, guidelines and legislation’s framework provided.
• Coordinate the preparation of yearly budget for the institution for resource
allocation to achieve targets in performance contract, annual work plan, annual
procurement plans and strategic plan.
• Oversee the preparation of monthly, quarterly and yearly financial statements and
reports in accordance with statutory and organizational deadlines.
• Oversee performance appraisals and other staff management responsibilities with
relevant Institute policies and procedures
• Coordinate budget and annual work plan preparation for the department to help
achieve departmental objectives.
• Oversee the formulation of financial policies and procedures and guide on relevant
financial laws and regulations to ensure that they are adhered to.
• Ensure the Institute’s liquidity position is appropriate and liaise with the Parent
Ministry and Treasury for release of allocated Capitation, research and development
funds.
• Lead team undertaking a full range of financial activities to several divisions and
departments to ensure seamless flow of service delivery.
• Oversee the development of short term, medium- and long-term revenue and
expenditure framework.
• Steer preparation of budget utilization reports;
• Manage accounts payables and receivables;
• Cash flow management;
• Guide, development and implementation to ensure compliance with internal
financial and accounting policies and procedures;
• Undertake financial and accounting management;
• Design, monitor and supervise the implementation of internal controls to safeguard
the property and assets of the institute.
• Coordinate financial audits and ensure implementation of financial
recommendations
• Interpret government legislation and other regulatory directives relating to finance
matters and ensure that any necessary measures required to comply with these are
implemented.
• Provide leadership and mentorship in the finance department through trainings,
workshops, conferences, short refresher courses.
• Supervise the completion and submission of various grants and other returns in
accordance with prescribed deadlines
• Review financial reports for submission to the management and Board of Directors
to inform them on the financial position of the Institute to help with decision
making
• Facilitate coordination of Internal and external audits and projects specific audits
and ensure implementation of audit recommendations
• Participate in international and national seminars, workshops and conferences
• Set performance target for the department with the deputy director
c). Qualifications and Experience
For appointment to this grade, a candidate must have:
• At least ten (10) years’ relevant work experience three (3) of which must
have been at management level;
• Bachelor’s Degree in any of the following disciplines: -Commerce
(Accounting/Finance Option), Business Management (Accounting/Finance
Option), Economics, or equivalent from a recognized Institution;
• Masters Degree in any of the following disciplines: -Commerce
(Accounting/Finance Option), Business Management (Accounting/Finance
Option), Economics, or equivalent from a recognized Institution; (iv) CPA (K)
or its equivalent qualification from a recognized Institution;
• Membership of the Institute of Certified Public Accountants of Kenya
(ICPAK) or any other recognized professional body in good standing;
• Management course lasting not less than four (4) weeks from a recognized
institution; (vii) Proficiency in computer applications;
• Demonstrated competence in work performance; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution