Job Description
CORPORATION SECRETARY AND MANAGER LEGAL SERVICES –
GRADE 2
HRMPEB seeks to recruit and fill Corporation Secretary and Manager Legal
Services – Grade 2.
Job Purpose:
The Corporation Secretary will head the Legal Services Function. The officer
at this level will be responsible to the CEO for the management and coordination of the Legal Function and Board activities.
Terms of Service
The above position offers exciting career opportunity, attractive
remuneration and three years (3) Contract Renewable once subject to
performance.
Duties and responsibilities:
The main duties and responsibilities will include but not be limited to;
(i) Providing guidance to the Board on their duties and
responsibilities and on matters of Corporate Management;
(ii) Keeping custody of the Board’s seal, Board Committee
documents contracts, agreements and other documents;
(iii) Reviewing existing laws and regulations governing the HRMPEB,
interpreting legal legislation of the Board;
(iv) Board induction and training, updating the Board and
Committee charters, preparing Board work plans, Board
evaluation, governance audit, and implementation of the code of
conduct and ethics;
(v) Ensuring timely preparation and circulation of Board and
Committee papers and minutes;
(vi) Being the custodian of the seal of the Board and account to the
Board for its use;
(vii) Maintaining and updating the register of conflicts of interest;
(viii) Ensuring Board members are aware of all relevant laws affecting
the Board;
(ix) Ensuring legal compliance to legislative provisions and
regulations;
(x) Developing legal strategies aimed at forestalling disputes,
controversies and litigation;
(xi) Conducting legal research;
(xii) Representing the Board in litigation and various legal matters;
(xiii) Liaising with external lawyers on court matters;
(xiv) Drafting legal documents, leases and contracts;
(xv) Liaising with the Department of Justice on behalf of HRMPEB;
(xvi) Preparing case files for hearing;
(xvii) Facilitating effective communication between HRMPEB and the
stakeholders;
(xviii) Ensuring annual returns are promptly filed with the relevant
authorities;
(xix) Establishing and maintaining legal registry; and
(xx) Ensuring the planning and budgeting for the Legal Unit.
Academic Qualifications:
For appointment to this grade, an officer must have: -
(i) Have served in the grade of principal legal officer HRMPEB 3 for a
minimum period of three (3) years or in a comparable position in the
private or public sector for a minimum period of twelve (12) years,
three (3) of which must be in a senior management position.
(ii) Bachelor of Laws Degree from a recognised Institution;
(iii)Master of Laws Degree from a recognised institution;
(iv)Certificate in Certified Public Secretary of Kenya (CPS)K;
(v) Post Graduate Diploma in Law from The Kenya School of Law;
(vi)Admission as an Advocate of the High Court of Kenya;
(vii) A valid Practicing Certificate;
(viii) Leadership Development Programme or Governance Course
lasting not
(ix)Less than Six (6) weeks from a recognised institution;
(x) Membership to a professional body;
(xi)Fulfilled the requirements of Chapter Six (6) of The Constitution;
(xii) Certificate in Computer Application Skills; and
(xiii) Demonstrated professional competence and administrative
capability.
Key Competencies and Skills
(i) Excellent organizational skills with aptitude to manage multiple
projects, follow through and meet deadlines;
(ii) Ability to constitute, lead and motive teams for optimal
productivity;
(iii) Exceptional analytical, critical thinking, and problem solving
skills;
(iv) Ability to interface effectively with multiple levels of
management and stakeholders;
(v) Interpersonal and negotiation skills;
(vi) Ability to work independently while at the same time succinctly
contribute to multiple teams across various offices;
(vii) Exemplary written and oral communication skills; and
(viii) Ability to handle confidential and sensitive material and
information with discretion.