Job Description
ACADEMIC REGISTRAR, KISM ONE (1) POST – V/NO 195/2023
Basic Salary Scale Kshs 90,000 p.m- Ksh 124,630 p.m (CSG 7)
House Allowance Kshs 16,800 p.m. - ksh 45,000 p.m
Commuter Allowance: Kshs 12,000 p.m.
Leave Allowance: As provided by the Government
Annual Leave: 30 working days per financial year
Medical Cover: As provided by the Government
Terms of Service Permanent and Pensionable
For appointment to this grade, a candidate must have:-
(i) served for a minimum period of three (3) years in the grade of Principal (Land
Surveyor, Cartographer, Photogrammetrist, Photolithographer or Lecturer), CSG 9 or
in a comparable and relevant position in the wider public service;
(ii) a Bachelors Degree in any of the following disciplines:- Land Surveying, Geomatics,
Geomatics Engineering, Geospatial Engineering, Technology in Geomatics, Geoinformatics, Cartography, Remote Sensing, Photogrammetry, Geographical
Information Systems (GIS), Physics, Chemistry, Geography, Mathematics, Computer
Science Information and Communication Technology (ICT), Entrepreneurship, Print
Media Management, Printing Technology, Education or its equivalent qualification
from a university recognized in Kenya;
(iii) registered by the Technical and Vocational Education Training Authority (where
applicable);
(iv) a Training of Trainers Certificate or Instructor Training Certificate lasting not less than
three (3) months from a recognized institution;
(v) membership of a professional body in the related field(where applicable);
(vi) ability to articulate and implement institute mandates and demonstrated a thorough
understanding of the national goals and policies;
(vii) demonstrated organizational, analytical, and managerial and decision making
abilities, creativity and innovation, computer literacy, emotional intelligence and
technical competence;
(i) good communication, interpersonal, handling grievances, presentation, counselling,
interpersonal and handling grievances skills; and
(ii) been a team player, result-driven and passion for continuous professional
development
Duties and Responsibilities
Duties and responsibilities at this level will include:-
(i) organizing institute training activities;
(ii) supervising setting, moderation and administration of internal examinations;
(iii) overseeing induction of new lecturers and trainees;
(iv) ensuring integrity, accuracy and security of academic records;
(v) overseeing the conduct of seminars, workshops and symposia;
(vi) planning and scheduling training activities within the Institute (timetabling);
(vii) receiving and processing the students,’ internal examinations;
(viii) publishing students’ results , timetables, calendar of events;
(ix) compiling students’ academic transcripts and certificates;
(x) creating and maintaining an up to date database of all trainees;
(xi) being custodian of all students’ academic records;
(xii) supervising selection and admission of trainees;
(xiii) registering the final year students for the Kenya National Examination Council
(KNEC) examinations;
(xiv) uploading coursework and projects marks for the final year students;
(xv) creating and maintaining up to date class registers;
(xvi) being custodian of the course syllabus;
(xvii) compiling the graduation list;
(xviii) training in an area of specialization;
(xix) preparing schemes of work, lesson plans and notes in the area of specialization;
(xx) setting, moderating and marking examinations in the area of specialization;
(xxi) mentoring and coaching students; and
(xxii) being a member of institute Disciplinary committee and Academic board