Job Description
Job Title: Supply Chain Management Assistant
Reports to: Manager, Supply Chain Management
Duration: Six (6) months (renewable once)
Purpose for the Job
To provide support in sourcing and procuring goods and services for the Agency in a
timely and cost-effective manner while ensuring compliance to the laid down
procurement law, policies and procedures.
Duties & Responsibilities
Duties and responsibilities at this level will entail: -
i. Receive and Issue goods;
ii. Update the stores records both manually and on the ERP;
iii. Participate in quotation opening;
iv. Provide secretariat services to evaluation committees;
v. Secretary to Inspection and Acceptance Committees for all procurements
below Kshs. 500,000.00;
vi. Consolidate items for disposal as forwarded from user departments;
vii. Carry out periodic stock taking;
viii. Ensure that procurement documents are properly filed, and records kept as
required;
ix. Forward supplier Invoices to Finance Department for payment, and follow up of
the same;
x. Undertake such other duties as may be reasonably required and which are
consistent with the level of responsibility of this job role.
Minimum Academic, Professional Qualifications and Experience
i. A Bachelor’s Degree in Purchasing and Supplies from a reputable institution; or
a bachelor’s degree in any other relevant field with a diploma in Purchasing and
Supplies from a reputable institution;
ii. Must be a registered member of KISM;
iii. Certificate in Computer Applications/ Proof of proficiency in computer
applications;
iv. At least one (1) year experience in procurement in a public-sector organization
will be an added advantage;
v. Meets the provisions of Chapter Six of the Constitution;
Candidates interested are expected to fulfill the requirements of Chapter Six of the Constitution of Kenya. Specifically, they must obtain and submit with their application copy of Certificate of Good Conduct from the Directorate of Criminal investigations (CID).
Shortlisted candidates will be required to obtain and submit copies of the following
valid documents;
i. Annual Clearance Certificate from Higher Education Loans Board (HELB)
ii. Tax Compliance Certificate from Kenya Revenue Authority (KRA)
iii. Clearance from the Ethics & Anti-corruption Authority (EACC)
iv. Clearance from a Credit Reference Bureau (CRB)
HOW TO APPLY
1. Qualified and interested candidates are requested to submit their application letter,
curriculum vitae (that contains details of qualifications, work experience, email and
telephone contacts including names, telephone and email contacts of three (3)
referees who must be familiar with the candidates’ previous work experience) and
copies of all certificates & relevant testimonials.
2. Visit: https://portal.kentrade.go.ke/recruitment
3. Create an account
4. Create profile
The information on the profile is split into tabs that the user must fill out before
submitting a job application which include:
i. Biodata - general contact information about the applicant
ii. Academic qualifications - with the respective certificates attached;
iii. Professional qualifications - with the respective certificates attached;
iv. Membership to professional bodies - with membership certificates attached;
v. Employment history – record of previous employers
vi. Referees
vii. Attach application letter, CV & Chapter 6 Requirements
5. Input current and expected salary;
6. Submit application;
7. Click My Applications to check to confirm if your application has been
successfully submitted;
All applications must be received not later than October 24, 2021.
KenTrade values diversity therefore women and persons with disability
(PWD) are strongly encouraged to apply.