Job Description
Overall purpose of the role:
The MEAL Assistant will be responsible for conducting Monitoring & Evaluation activities as per the work plan. This role has program focus and ensures compliance with DRC MEAL procedures and guidelines within the program locations. The role contributes to program quality assurance and data management, which are translated into action plans and day-to-day tasks. The role provides MEAL technical support and/or guidance to field operations. The role will be responsible for ensuring effective MEAL systems and tools are in place, and are adopted by field teams, partners and other implementing agencies. The incumbent will work closely with MEAL Officer, all the DRC program staff, & staff from partner agencies.
Duties & Responsibilities:
Designing, planning & implementation of strategies for data collection & storage, analysis & sharing:
• Responsible for all projects database. She/he will work closely with the MEAL officer to support in designing databases on project activities/beneficiaries and assist in updating regularly the database according to the project requirements.
• In collaboration with the MEAL Officer make recommendations about the methods the projects should use to collect, analyze and manage data to improve data quality and the efficiency of data systems.
• Support DRC local partners in all MEAL requirements including capacity building, assessments, and reporting
• Manage the Gender Based Violence Information Management System (GBVIMS) by ensuring accurate data entry into the incident recorder, clean up, storage and system maintenance including troubleshooting.
• Ensure accurate data entry of new information into the beneficiary database and regularly update, maintain existing database system records
• Strengthen and maintain networks with other Protection partners in Dadaab by attending GBV and GBVIMS working group meetings to help analyze GBV trends, findings and best practices.
• Ensure timely sharing of GBVIMS line data on a monthly basis to the Protection TL and UNHCR focal point for consolidation.
• Ensure all program data (GBV survivors’ data, NFI distribution data, persons reached in various activities) is AGD (Age, Gender and Diversity) disaggregated, is entered into the GBVIMS/beneficiary database and safely stored.
• Support in conducting assessments and community visits as needed, facilitate focus groups and other qualitative data collection exercises.
• Conduct all field data collection through mobile data collection for quantitative data and paper forms for qualitative data. - ensure tablets and phones to be used for assessments are charged before commencement of assessment exercises.
• Assist the MEAL officer in conducting data analysis and providing inputs, information and statistics for monthly, quarterly, annual and other reports for all projects to the supervisor.
Design and Implementation of Monitoring, Evaluation, Accountability & Learning Plans:
• Participate in the baseline, mid-term and end of term evaluations of program activities in accordance with the LEAP framework
• In close liaison with the MEAL Officer, support in short-term M&E evaluators, consultants and experts as required.
• Under the direction of the MEAL Officer, support research and study activities on M&E related issues.
• Conduct community visits, focus group discussions with beneficiaries and non-beneficiaries to receive feedback on project activities
• Maintain the Complains and feedback received and ensure a timely and appropriate follow-up or referral if needed
Report Writing & Documentation:
• Assist in ensuring the Indicator performance tracking tool is updated monthly for all projects by the project team.
• Assist in compiling and submitting monthly program reports to the MEAL officer
• Assist in the preparation of the sector’s operation plans/work plans & reviews
• Assist in preparing relevant reports as needed
• Assist to maintaining a clear and transparent filing system
• Undertake any other duties and responsibilities as assigned by the supervisor
Experience and technical competencies:
• Minimum of 2 years of work experience within the field of monitoring and evaluation;
• Working knowledge in Garissa County (Dadaab & Fafi Sub-Counties) or ASAL areas
• Working in the field of Livelihoods/Self- reliance, Protection, SGBV, Social Work, Child Protection preferred
• Experience in working with protection information management systems such as GBVIMS, CPIMS
• Experience in participatory assessments and community-based monitoring approaches;
• Clear understanding of Core Humanitarian Standards (CHS);
• Experience with capacity building of staff, and in convening and facilitating trainings and workshops
• Excellent knowledge of MS Office Word, Excel Power Point, and other Statistical software
• Excellent analytical and report writing skills (English)
• Time management and organizational skills.
• Previous work experience in hardship areas or emergency setting.
Education
• A Bachelor’s Degree in Statistics/Information management Sciences and a background in Protection/GBV M & E
• Fluency in written and spoken English is essential
Language:
• Excellent written and spoken English
• Fluency in spoken Kiswahili
Key stakeholders:
• Internal: Programme teams and MEAL unit members
• External. INGOs/NGOs, National and Local government authorities
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.
Conditions
• Contract: 1 year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
• Availability: January, 2024
• Duty station: Dadaab Refugee camp