Job Description
REQUIREMENTS FOR APPOINTMENT
For appointment to this position a candidate must have:
(i) The following qualifications from the Kenya National Examinations Council or
equivalent qualifications from a recognized institution: -
r Typewriting III (minimum 50wpm/Computerized Document Processing III
e Shorthand III (100WPM)
. Secretarial Duties II
o Office Management/Office Administration and Management III
. Business English/Communication II
o Commerce II
(ii) A Certificate in Computer Applications from a recognized institution (Ms Word,
Windows, Ms Excel, Ms Access and Internet);
(iii) Demonstrated merit and ability as reflected in the work performance and results; and
(iv) Meet Chapter Six (6) of the constitution of Kenya 2o1o; Integrity, Honesty and
Accountability.
DUTIES AND RESPONSIBILITIES
An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial
function. Specifically, duties and responsibilities will include:
r. Recording dictation in shorthand transcribing it in type written form
Managing e-office;
Typing letters, memos and reports from drafts and manuscripts;
Processing data;
Operating office equipment;
Ensuring security of office equipment documents and records;
Attending to visitors /clients;
Filing documents;
Receiving, recording and dispatching mails;
Handling telephone calls, diary and appointments;
Handling routine office duties;
Cross referencing correspondence;
Reporting on any need for office repairs;
Requesting for office stationery;
Operating petty cash;
Assisting in the preparation for meetings;
Handling confidential documents; and
Maintaining a register of outgoing and incoming mails.