Job Description
SENIOR OFFICE ADMINISTRATOR (VDS 5)
Reporting to the Director General, the Senior Office Administrator will be
responsible in carrying out the following roles: -
(i) Taking oral dictation.
(ii) Using e-office to research and process data.
(iii) Operation of office equipment.
(iv) Attending to visitors/clients.
(v) Handling telephone calls.
(vi) Handling schedules of meetings and appointments.
(vii) Co-ordinating travel arrangements.
(viii) Ensuring security of office records, equipment and documents,
including classified materials.
(ix) Ensuring security, integrity and confidentiality of data.
(x) Establishing and monitoring procedures for record keeping of
correspondence and file movements.
(xi) Maintaining an up-to-date filing system in the office.
(xii) Preparing responses to routine correspondence.
(xiii) Managing office protocol and etiquette, and
(xiv) Managing petty cash and any other duties assigned from time to
time.
Job Specifications
For appointment to this grade, a candidate should possess;-
• Served in the grade of Office Administrator I or in a comparable and
relevant position in the Public or Private sector for a minimum period of
three (3) years.
• A Bachelor’s degree in any of the following disciplines: Secretarial
Studies, Business and Office Management or equivalent qualification
from a recognized institution. OR
• A Bachelor’s degree in social sciences plus a Diploma in Secretarial
Studies from a recognized institution.
• Certificate in Secretarial Management Course lasting not less than three
(3) or four (4) weeks from a recognized institution.
• Certificate in a Management Course from a recognized institution.
• Certificate in computer applications from a recognized institution.
• Demonstrated appreciation of ICT tools such as MS Word, MS Excel
and use of Internet, and
• Shown merit and ability as reflected in work performance and results.