Job Description
Job Purpose:
The role of the Finance & Administration Manager within the USAID Strategic Partnership Program
(USAID SPP) implemented by Strathmore University Business School is pivotal in ensuring the effective
utilization of grant resources towards the program's objectives. By leading and guiding the Financial
Management and Accounting unit, the Finance & Administration Manager plays a key role in supporting
the advocacy for economic development and empowerment facilitated by the program. They serve as
the custodian of financial management policies and procedures, aligning them with the program's mission
to promote enterprise growth, business associations, and cooperatives for inclusive development. This
ensures that grant funds are utilized efficiently and transparently, contributing to the overall success of
the program in fostering developmental change and resilience within various communities
Roles and Responsibilities:
1. Supervise the financial management of the award to ensure transparent and appropriate
utilization of all United States Government (USG) funds.
2. Demonstrate experience operating in developing country environments, including project
management, budgeting, and program work plans.
3. Prepare accurate and timely program-related quarterly financial reports and projections of
expenditure rates.
4. Exhibit knowledge of applicable Kenyan laws and institutional policies regarding financial,
procurement, and human resources procedures.
5. Provide leadership and management skills focusing on strategy, time management, and managing
competing priorities with strict adherence to deadlines.
6. Implement effective strategic methodologies and risk management to safeguard compliance and
assess risks associated with implementing USG-funded programs and stakeholders, including
safeguarding people, the working environment, systems, and resources.
7. Manage daily operations and monitor grant financial transactions to ensure alignment with fund
accounting policies.
8. Ensure all financial operations adhere to grant policies and local standards as required.
9. Analyze financial data monthly, track key indicators and timelines, and provide written or verbal
analysis to stakeholders such as management and staff as necessary.
10. Ensure all required statutory reports are filed with respective authorities (e.g., corporate
income tax, charity commission, annual report).
11. Analyze, verify, and review proposal budgets to ensure donor compliance and reasonableness.
12. Coordinate the proposal review process and ensure compliance with solicitations and donor
regulations.
13. Maintain up-to-date knowledge of donor rules and regulations to ensure compliance.
14. Monitor expenditure of all grants and projects and prepare timely financial reports for internal
and external stakeholders.
15. Ensure all grant documentation meets donor standards and regulations.
16. Review payment requests to ensure compliance with allowable, allocable, and reasonable
standards; manage grantee budgets to prevent exceeding allowable amounts.
17. Directly manage the development, documentation, implementation, and monitoring of internal
control processes aligned with the grant and organizational finance policies.
18. Support internal and external audits, ensuring timely implementation of audit recommendations.
19. Oversee the procurement process to ensure all grant procurements meet standards of
prudence, cost-effectiveness, accountability, and fairness.
20. Support the Chief of Party and Management Team on governance, strategy, and regulatory
compliance matters.
Minimum Requirements:
The post holder will be required to have and to demonstrate evidence of the following qualifications:
Bachelor’s degree (Masters preferred) in international affairs, business administration, finance or
a related field is required.
A minimum of ten (10) years of experience in USG-funded Finance Management.
Relevant work experience supporting donor-funded contracts is required.
Supervisory experience, including administrative management of local subcontractors, grantees,
or local staff, is strongly preferred.
Demonstrated experience administering and managing complex grant funding. Budget oversight
and financial management of USAID programs is desirable.
Ability to coach, mentor, delegate appropriately and provide developmental guidance to
supervised staff.
Possession of relevant professional certifications - excellent understanding of financial systems,
controls, and procedures.
Experience with Microsoft Word and Excel and excellent budgeting skills are required.
Skills and Experience:
Experience cultivating relationships and collaborating with a variety of stakeholders including
youth, government ministries and officials, NGOs and donors, evaluators, and community-based
institutions, preferably in Kenya.
Demonstrated experience with, understanding of, and commitment to positive youth
development and gender equality approaches and strategies around livelihoods and well-being,
particularly for adolescent girls and young women.
Demonstrated experience with facilitative and partnership approaches, to include youth, higher
education institutions, government, and the private sector.
Technical experience in education development and research and a strong understanding of
higher education institutions and community development.
Demonstrated achievement in advancing innovation, scale, and sustainability.
Demonstrated commitment to collaborating, learning, and adaptive management.
Significant experience in designing and facilitating interactive meetings and workshops.