Job Description
Job Brief Overview:
We are looking for an Administrative Officer to join our team and support our daily office procedures.
A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
Main duties include;
managing office stock,
preparing regular reports (e.g. expenses and office budgets) and organizing records.
Specific Skills Needed:
• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
Key Responsibilities
• Prepare regular reports on expenses and office budgets
• Maintain and update organization's databases
• Organize a filing system for important and confidential organization's documents
• Answer queries by employees and Field agents and coordinators
• Update office policies as needed
• Maintain organization's calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Schedule in-house and external events
Educational Requirements
• Bachelor's Degree in Business Administration or relevant field required.
• Minimum of 2 years work experience in administrative support functions.
• Experience with a local or international NGO a plus.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint,)