Job Description
MEAL Grant Officer
Location: [Africa] [Kenya]
Town/City: Illaramatak
Category: Programme Effectiveness
Job Type: Fixed term, Full-time
World Vision Kenya is part of the Inter-Agency Scheme for the Disclosure of Safeguarding-related
Misconduct in Recruitment Process within the Humanitarian and Development Sector and all candidates
will thus be screened as appropriate for any safeguarding related misconduct.
Job Title: MEAL Grant Officer - Let’s Play and Learn Project
Reporting to: Project Manager
Grade Level : 13
Work Location : Illaramatak
Purpose of Position
The purpose of this position is to provide technical support in the effective monitoring, evaluation,
accountability, learning for timely and quality implementation of the LET’S PLAY AND LEARN PROJECT.
He/She will take lead in the design and implementation of a monitoring framework to track delivery against
project objectives which is to ensure integration of play in learning through improved skills among teachers,
increased access to quality inclusive teaching & learning resources and improved ecosystem that supports
learning through play in the identified schools and communities in Matete and Ilaramatak ADP.
Major Responsibilities
Technical support in Project Planning and Management 45%
Take lead in the design and implementation of a monitoring framework to track delivery
against the project objectives.
Developing internal reporting schedules & templates, clarifying what level of information is
needed and where, with key responsibilities assigned, and support reviewing proposals, with a
particular focus on checking log frames and ensuring indicators are SMART
Review and update log frames, M&E Plans, Project indicators and periodic targets and detailed
implementation plans.
Support develop clear and implementable work break down structure for respective activities
Participate in the development of tools and guidelines for data collection, collation and reporting,
with a focus on establishing Output and outcome Tracking, systemically checking data for
quality, accuracy, and consistency, and providing feedback as necessary;
Support the development of systems and processes for the implementation of M&E policy and
procedure based on WV best practice, developing frameworks to integrate impact assessment
and learning and knowledge management into the programme and project cycle;
Contribute to the design of MEAL methodology and child-focused indicators by the project team,
and to the promotion of child participation in M&E planning and accountability.
Provide MIS content/requirements and feedback to project team and document progress on
indicators/achievement of targets (Logical Framework Approach - LFA) using Indicator Tracking
Tables (ITT)
Ensure integration of the grant with the partner’s objectives including WVK
Initiatives and Child Well- being outcomes in-line with the WVK Strategic priorities.
Plan tracking for Project indicators of strategic relevance from secondary and primary data, with
partners and communities
Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments,
reviews, evaluations – tracking trends and recommendations, progressing their implementation
where appropriate.
Compile, consolidate and analyze quantitative and qualitative project data and contribute into
subsequent reporting through monthly MEAL reports, updates, successes and issues from the
MEAL tracking tools.
Ensure the appropriate use of information management systems in compliance with partnership
agreements.
Ensure that project’s interventions implemented in compliance with the Agakhan, GoK, WVK and
other partner’s acceptable standards and norms.
Technical support in Project Assessment, Monitoring, Evaluation & Reporting 30%
Provide technical guidance in implementing/mainstreaming the project M&E system to the
existing M&E system in WVK.
Provide support in the maintenance of a comprehensive and updated database for the project.
In collaboration with the Regional DMEAL Coordinator, ensure all project indicators are properly
baselined, monitoring and mid or end term evaluation project is done as per the proposal and
Detailed Implementation plans (DIP) and that any recommendations are promptly acted upon.
Take charge of collating and analyzing data and synthesizing information, updating the
monitoring matrix and other monitoring tools in place.
Support quality review of existing project data, information collection methods and the suitability
of the existing data for the provision of sound baseline information.
Ensure that all data and documents (raw data, completed consent forms, reports, etc.) are filed
according to internal/project’s document management requirements
Together with the project team, ensure timely development and dissemination of all required
periodic reports and communications resources to all key stakeholders.
Ensure alignment of all project activities with the stipulated DMEAL standards
Learning, Documentation & Capacity Development 10%
Ensure continuous learning and documentation of lessons learnt and best practices for program
design, monitoring and evaluation frameworks related to emergency response.
Coordinate the sharing of learning related to MEAL practices across other agencies and other
countries and provide support when internal/external reviews, evaluations, and lessons learned.
Support the development of project case studies, human interest stories, documentaries and
other related materials
Ensure that lessons learnt and reports are documented (printed, visual) and published for
sharing with the donor and other partners and proactively share information and learning with
internal and external stakeholders
Develop capacity building plans and support WV and partners in building their capacity in M&E,
development of required formats, key indicators, needs assessments, frameworks for evaluation,
qualitative documentation of outcomes and impact of projects.
Ensure accountability assessments are conducted on a timely basis and capacity of staff built to
undertake accountability assessments.
Networking and Collaboration 10%
Participate in Interagency Working Group Meetings.
Coordinate with external stakeholders including, but not limited to, academia, NGOs,
Government, and Private Sector in order to advance the learning goal of the project
Ensure effective community complaints response mechanisms in collaboration with communities
and other agencies/partners are developed and functional
Work together with MOE/TSC for project planning, monitoring, coordination and sharing of
evidence to inform policy
Comply with and promote WV policies including but not limited to Child Safeguarding, Whistle
blower and Fraud.
Ensure that Project interventions are in synergy with other related Programs
within the area of coverage for sustainability.
Others 5%
Perform any other duty as may be assigned by supervisor or designee from time to time
Participate and contribute in committees and task forces
Attend and lead daily devotions.
Knowledge, Skills and Abilities
1. Must have a minimum of a Bachelor’s degree in Social sciences, Monitoring and Evaluation or
Project management, Statistics or related discipline from a recognized University.
2. Certification in M&E and in conducting assessments or equivalent
3. Minimum four years’ practical experience in M&E system coordination/ implementation in a large
international non-governmental organization or other international relief/development body in the
field of education.
4. Demonstrate understanding of latest developments, research and trends in the relevant aspects
in the field of education.
5. Experience in data/statistical programmes e.g. SPSS, Stata etc.
6. Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation
7. Experience in quality assurance systems, and continuous improvement, with particular emphasis
on integration of accountability measures into all aspects of the project cycle;
8. Experience in project design, proposal writing, needs assessments, surveys, and information
management
9. A team player, capable of building staff and community capacity through training.
10. Cross-cultural sensitivity and emotional maturity with ability to maintain performance
expectations in diverse cultural contexts
11. Excellent planning, coordination, analytical and reporting skills.
12. Strong interpersonal skills with high professional ethics and integrity
How to Apply
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