Job Description
DEPUTY DIRECTOR-SUPPLY CHAIN MANAGEMENT - KRB 4
Reporting to the Director General the incumbent shall among others be responsible for:
• Initiate the development and implementation of procurement and disposal strategies, policies, and procedures to achieve KRB’s strategic
objectives while ensuring compliance with the relevant laws;
• Spearhead market surveys/research exercises to gather and analyze vital information that impacts sourcing strategies;
• Oversee the management of supply chain contracts to ensure KRB’s interests are safeguarded;
• Oversee the consolidation and implementation of Annual Procurement and disposal Plan aligned to the KRB’s approved budget;
• Design capacity-building programs on supply chain processes in order to ensure compliance with the procurement law, policies, and procedures;
• Manage supplier relationships in terms of their performance in terms of quality, service, and price;
• Oversee the preparation of procurement reviews filed against the Board at the Public Review and Advisory Board and facilitate
implementation of the decisions thereof in consultation with PPRA;
• Oversee the implementation of external/internal audit recommendations on procurement findings;
• Issue administrative guidelines on the interpretation and implementation of the Supply Chain Management laws and other statutes as
they relate to the Board;
• Prepare and submit a professional opinion to guide the Director General on award decisions for tenders;
• Coordinate preparation and submission of progress implementation reports on annual procurement plan along with other procurement
reports required by PPRA, Director General and other relevant government institutions;
• Coordinate the tendering process and ensure that goods, services, and works meet KRB’s specifications and requirements;
• Oversee bidder negotiation process strategies and ensure clear parameters are established in line with organizational objectives and
within limits of delegated and contractual authorities;
• Verify and approve purchase requisitions and purchase orders within the prescribed threshold by the Board;
• Oversee the management of inventory/stores in compliance with the relevant regulations;
• Oversee maintenance of procurement records as per the statutory requirements;
• Review and coordinate procurement policy implementation and the effectiveness of Work Instruction Procedures for Procurement;
• Monitor and evaluate procurement of items based on price, quality, emerging technologies, and other requirements;
• Evaluate all risks related to procurement and ensure the development of appropriate mitigation actions;
Requirements of the position: -
• Bachelor’s Degree in Commerce, Procurement /Supply Chain Management, Business Administration, Economics or its equivalent
qualification from a recognized institution;
• Master’s Degree in Procurement/Supply Chain Management, Business Administration, Economics or its equivalent qualification from a
recognized institution;
• Professional Diploma or its equivalent qualifications in Supply Chain Management from a recognized institution;
• Member of the Kenya Institute Supplies Management (KISM) or Chartered Institute of Procurement & Supply (CIPS) and in good standing;
• A valid practicing license;
• Leadership Course of not less than 6 weeks.
• A minimum of twelve (12) years of relevant experience, three (3) of which should have been in a management role.
Functional Skills & Behavioural Competencies/Attributes:
• Decision making, Technical Expertise, Communication, Negotiation, Problem Solving, Analytical, Coaching and mentoring, Interpersonal
skills, Technological savvy
• Emotional intelligence, Ability to work under pressure, Risk Management, Collaboration, and partnerships, Coaching & mentoring, Ability
to manage and apply public resources, Ability to manage performance, Integrity , Change management, Understanding of legal and
regulatory framework, Results-orientation, Creativity, and innovation, Team player