Job Description
OFFICE ADMINISTRATOR, JOB GROUP KMR 6 - (1 POSITION – LEGAL
DEPT. - NAIROBI)
This is the training and entry grade for Degree holders in this cadre. Duties and
responsibilities at this level will entail: -
a) Job Descriptions
Duties and responsibilities will entail: -
i. Recording dictation in shorthand and transcribing it in typewritten form; typing
from drafts, manuscripts or recording from dictation machines;
ii. Processing data; ensuring security of office records, equipment and documents,
including classified materials; ensuring integrity and confidentiality of data;
iii. Management of e-office;
iv. Operating office equipment; managing of office protocol; coordinating travel
arrangement and office itineraries;
v. Maintaining an up to date filing system in the office; managing office protocol
etiquette;
vi. Managing office petty cash; supervising office cleanliness; handling telephone calls
and appointments; and ensuring security of office records, documents and
equipment.
b) Person Specifications
For appointment to this grade, a candidate must have: -
i. Kenya Certificate of Secondary Education mean grade of C- with at least C (Plain)
in English or Kiswahili or its equivalent qualification from a recognized institution.
ii. Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office
Management from a recognized institution;
OR
iii. Bachelor’s Degree in Social Sciences AND a Diploma in Secretarial Studies from a
recognized institution;
iv. Proficiency in computer applications; and
v. Fulfill the requirements of Chapter Six (6) of the Constitution.
c) Key Skills and Competencies
i. Planning skills
ii. Communication skills
iii. Interpersonal and negotiation skills
iv. Team player
Terms of Employment: Employment is for one (1) year contract, as per KEMRI Human
Resource Policy and Procedures Manual with a probation period for the first three (3)
months.
The following will be required during the interviews:- Certificate of good conduct, Higher
Education Loans Board compliance certificate, KRA Tax compliance certificate, Credit
Reference Bureau clearance certificate, Ethics and Anti-Corruption Commission clearance.
Kindly attach your cv, cover letter, copies of certified academic and professional
certificates, testimonials and other relevant documents.