Job Description
SENIOR DATA ENTRY CLERK GRADE C 1 POSITION REF: PU/ADV/02/01/2022
REQUIREMENTS FOR THE POSITION SENIOR DATA ENTRY CLERK GRADE C
This is a senior level position in this cadre in the University and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.
Academic Qualification
Applicants must have a Bachelor’s Degree in any field.
Experience
The candidate must have at least two (2) years’ relevant experience in clerical duties in a large or busy organization with proven integrity, independence, innovativeness and compliance to deadlines
Key Responsibilities
i. Responsible for managing of data and supporting of administrative duties in the
Examination office and is expected to offer professional services to external and
internal customers.
ii. Sort Senate approved list of candidates for classification, award and graduation
purposes.
iii. Capture student’s personal data for the purposes of preparing a list for printing of
academic certificates and preparation of graduation booklet
iv. Create a student’s data base which can be used in future by various
departments/Organizations.
v. Maintain records of receivables; entry of respective examination materials/returns from the
respective departments ensuring that the number delivered tally with the inventory
numbers.
vi. Entry of student data for creation of student academic transcripts
vii. Assist the various administrators in preparation of a variety of documents i.e. minutes of
meetings, agendas and memoranda for the purpose of documentation and communication
program activities and actions regularly.
viii. Preparation and issuing of academic Transcripts to bonafide students
ix. Generate reports from data base e.g. graduation reports and discontinuation, retakes report and deliver them to the various appropriate departments as may be requested
Skills and Knowledge
Applicants should possess the following knowledge and skills.
• Alert with attention to detail
• Good communication skills
• Teamwork
• Report writing skills
• Knowledge and understanding of ISO
• Interpersonal skills
• Ability to work under pressure
• Knowledge of basic clerical, operational or customer service skills acquired through
education, experience or on the job training
• Computer literate
• Organization Skills