Job Description
CLERK ASSISTANT III, JOB GRADE ‘‘L’’ UGCASB 6 (2 Posts)
(a) Duties and Responsibilities
Duties and responsibilities will entail:
i). Advising Committee Chairpersons on procedural issues;
ii). Assisting in drafting of bills, statements and motions;
iii). Searching for fresh information/facts by consulting appropriate sources like documents or
persons;
iv). Preparing draft procedural rulings based on standing orders, practice and precedents for
approval by the Speaker;
v). Facilitate members in considering Bills by developing legislative proposals, briefing the
Committee on Bills committed in liaison with the Legal Department, organizing public
participation and stakeholder engagement on the Bills, and preparing Committee report on the
Bill;
vi). Facilitate the Committee in considering Reports of the Auditor General pursuant to Article
229 (8) of the Constitution by briefing the Committee on the audit queries in liaison with the
Auditor General, inviting witnesses, facilitating site inspection visits and developing the draft
Committee report with possible recommendations for consideration and ratification by the
Committee;
vii). Facilitate the Committee in considering statutory instruments (regulations developed by the
County Executive Committee Members) by briefing the Committee in liaison with the Legal
Department, organizing public participation and stakeholder engagement on the instruments and
preparing the Committee report;
viii). Facilitate the Committee in considering sessional papers and policies committed by
researching and briefing the Committee on the contents of the policies/sessional papers,
organizing public participation and stakeholder engagement and preparing the Committee report
on the policies/sessional papers;
ix). Assist members in originating and considering business for the Committee deliberations e.g.
Statement requests, petitions, vetting of nominees and inquiries by preparing briefs for the
Chairperson and Members;
x). Facilitate Committees in considering Budget estimates, Annual Development Plan (ADP),
County Integrated Development Plan (CIDP) and County Fiscal Strategy Paper (CFSP) by
briefing the Committee in liaison with the fiscal analysts, organizing public participation and
stakeholder engagement on the documents, preparing Committee report and Capacity building
for members;
xi). Prepare work plan and coordinate Committee events such as meetings, workshops,
conferences, seminars, site visits and public participation exercises;
xii). Prepare draft Committee reports and ensure adoption and tabling of the same;
xiii). Verify members sitting allowance payment schedules for all Committees and plenary
sittings every month for onward submission;
xiv). Coordinate the preparation and uploading of agendas and weekly schedules for all
Committees on the Assembly website;
xv). Prepare comprehensive and accurate proceedings of the Committee including minutes;
xvi). Keep custody of all committee minutes, papers laid, files and records;
xvii). Track and implement the decisions of the Committee, which include prompt preparation of
Committee correspondences;
xvii). Prepare and circulate notices of meetings as directed by the Chairperson and ensure
Members are notified to attend the meeting on time both electronically and by placing the notice
in Members Pigeon holes;
xix). Serve as Clerk-at-the-Table (taking votes and proceedings, taking note of action points,
advising members and the speaker through the lead Clerk on procedural issues).
xx). Provide linkage between the Committee and witnesses/invitees and relevant Stakeholders;
xxi). Draft budgets for Committee events such as workshops, project visits and foreign visits.
(b) Requirements for Appointment
For appointment to this grade, a candidate must have:
(i) Served in a comparable position for a minimum period of three (3) years in Public or private
sector;
(ii) Bachelor’s degree in any of the following Social Sciences: Economics, Public
Administration, Human Resource Management, Law, Communication, Business Administration,
Education, Commerce or its equivalent qualification from a recognized institution;
(iii) Certificate in computer application skills; and
Iv) Meet the requirements of Leadership and Integrity set out in Chapter Six of the Constitution.