Job Description
Office Administrators (6 Positions)
REF. No. KALRO/OFF/ADMN/II
Job Title: Office Administrator Assistant II
Job Grade: KR11
Job Reference Number: KALRO/OFF/ADMN/II
Duties and Responsibilities
i. Taking oral dictation;
ii. Word and data processing;
iii. Managing e-office;
iv. Operating Office equipment;
v. Attending to visitors and clients;
vi. Handling telephone calls and appointments;
vii. Maintaining office diaries and travel itineraries;
viii. Managing office protocol;
ix. Ensuring security of office records, equipment and documents, including
classified materials; and
x. Supervising of office cleaning.
Job Requirements
i. Diploma in Secretarial Studies from the Kenya National Examinations
Council (KNEC);
OR
ii. Business Education Single and Group Certificates (BES & GC) Stage I, II and
III from the Kenya National Examinations Council in the following
subjects:-
a. Shorthand III (minimum 100 w.p.m.);
b. Typewriting III (50 w.p.m)/Computerised Document Processing III;
c. Business English III/Communications II;
d. Secretarial Duties II;
e. Office Practice II;
f. Commerce II;
g. Office Management III/Office Administration and Management III; and
iii. Certificate in computer applications from a recognized institution;
iv. Fulfill the requirements of Chapter six (6) of the Constitution of Kenya.