Job Description
EXECUTIVE OFFICE ADMINISTRATOR KNQA GRADE 6- ONE (1) POST-KNQA/NO.13/2021
Salary Scale Ksh 54,164 - Ksh. 72,695 pm
Leave Entitlement 30 days per financial year
Terms of Service Permanent and pensionable
For appointment to this grade an officer must have at least:
i. At least eight (8) years relevant work experience four (4) of which must have been in a
supervisory role in public service or private sector.
ii. Have Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
iii. Have passed the following examinations from the Kenya National Examinations Council (KNEC); a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b)Shorthand III (120 w.p.m); c) Business English III/Communications I; d) Office Management III/Office Administration and Management III; e) Secretarial Duties II; f) Commerce II;
iv. Supervisory Course lasting not less than two (2) weeks from a recognized institution; v. Proficiency in computer applications;
vi. Demonstrated results in management of office and administrative services.
Key Duties and Responsibilities
i. Ensuring security of office equipment, documents and records;
ii. Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
iii. Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
iv. Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
v. Handling protocols and confirming travel itineraries; and managing office petty cash.
vi. Guiding and supervising lower secretarial personnel.