Job Description
SUPPLY CHAIN ASSISTANT Ref. SCA-001/2022
Department: Supply Chain Management
Reporting To: Procurement Officer
Job Summary:
This position reports to the Procurement Officer and is responsible for the provision of accurate and timely assistance in administration of the procurement process, in compliance with the Procurement Act and Regulations, in compliance with the Public Procurement and Asset Disposal legislation
Ensuring that the Institutes’ procurement is cost effective, efficient and done professionally and in accordance with the Institutes’ policy.
KEY DUTIES AND RESPONSIBILITIES
- Ensure proper recording and custody of all procurement documents and inventory;
- Safeguard and manage procurement records and filing;
- Ensure proper inventory of procured assets and boarded stores due for disposal and
preparation of the reports;
- Ensure that the store is well organized to enhance easy access to goods, efficient
utilization of space, and easier administration of the store operations that safety security
management
- Issue goods to users as per the requests in a timely manner and as per the
specifications raised by the user departments
- Monitor stock levels and advice when re – order levels are reached to minimize stock outs.
- Conduct annual stock take
- Certifies invoices
- Prepare stores periodic reports
- Any other relevant duties as may be assigned.
QUALIFICATION AND KNOWLEDGE
- Diploma in Purchasing and Supply Chain Management from a recognized Institution
- Membership to the Kenya Institute of Supplies Management (KISM) in good standing.
EXPERIENCE
- Two (2) years of work experience in a comparable position from a reputable organization
SKILLS/COMPETENCE
- Ability to deliver results in a complex and dynamic environment.
- Ability to identify customer needs and deliver service excellence.
- Demonstrate knowledge in relevant legislation and applicable standards.
- High level of interpersonal skills.
- Ability to work with minimum supervision and under strict timelines.
- High level of attention to detail.
- Knowledge of relevant computer applications.
- Excellent analytical and communication skills
In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;
a. Valid certificate of Good conduct
b. Clearance certificate from the Ethics and Anti-Corruption Commission
c. Certificate of compliance from the Higher Education Loans Board (HELB)
d. A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
e. A valid certificate of clearance from the Credit Reference Bureau
f. A relevant identification document
g. Valid Membership Certificate from relevant Professional body