Job Description
SENIOR ASSISTANT OFFICE ADMINISTRATOR, JOB GROUP KMR 7 –
(1 POSITION)
a) Job Descriptions
The duties and responsibilities at this level will entail:-
i. Typing from drafts, manuscripts or recording from dictation machines;
processing data;
ii. Operating office equipment; attending to visitors/clients;
iii. Handling telephone calls and appointments; ensuring security of office
records, equipment and documents, including classified materials;
iv. Preparing responses to simple routine correspondence;
b) Person Specifications
For appointment to this grade, a candidate must have:-
i. At least four(4) years relevant work experience;
ii. Business Education Single and Group Certificates (BES and GC) Stages I,
II and III from the Kenya National Examinations Council or equivalent in
the following subjects:
• Typewriting III ( Minimum 50 w.p.m)/Computerized document
processing III;
• Shorthand III (100 w.p.m).
• Business English III/Communications II;
• Office Management III;
• Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;
OR
iii. Diploma in Secretarial Studies from the Kenya National Examinations Council;
iv. Public Relations and Customer Care Course from a recognized institution;
v. Registration with a professional body.
vi. Proficiency in computer applications;
c) Key Skills and Competencies
i. Planning skills
ii. Communication skills
iii. Interpersonal and negotiation skills
iv. Team player