Job Description
Responsibilities
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Execute HR directives and policies.
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Monitor and oversee the general cleanliness of the office.
• Manage and properly account for petty cash issued to facilitate general office activities.
• Responsible for office administration payments within approved expense limits and they are made within reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)
• Maintain and file all business records in a systematic manner.
• Submitting Tenders
• Preparing quotations, invoices and requisition forms.
Desired Skills and Experience
• Diploma in a relevant field; a Degree is an added advantage
• At least 2-3 years proven work experience as an office administrator and human resource management.
• Human resource management experience.
• Proven Project management skills
• Experience handling service providers ie Transport, ticketing, office suppliers, accommodation.
• Thorough knowledge of customer service, office management and basic bookkeeping procedures.
• Ability to use Microsoft Office including Word, Excel, Access and PowerPoint.
• The ability to create a positive, everlasting impression with the most professional, courteous and to continually strive for superior client service.
• Enjoys dealing with people daily and is tolerant of rude people,
• Polite but assertive.
• Proactive, punctual and reliable.
• Good organizational and multitasking abilities.
• Superior verbal and written communication skills, with an emphasis on tack and diplomacy
• Business driven, people focused, with exceptional influencing skills; excellent organizational, multi-tasking, presentation and time-management skills.
• Record Management; experienced in electronic and paper filing systems.