Job Description
MANAGER, SUPPLY CHAIN MANAGEMENT – GRADE ACFC 3 (1 POST) -
ACFC/09/2021/003
Terms of Service: Five-year contract, renewable once based on performance.
(a) Duties and Responsibilities
i. Oversee the development, implementation and enforcement of supply chain
management policies and procedures in line with the Public Procurement and
Disposal Act and Regulations.
ii. Coordinate the implementation of supply chain management policies and
procedures in line with the Public Procurement and Disposal Act and
Regulations.
iii. Facilitate the development and implementation of procurement plans and
budgets as well as expected outcomes.
iv. Coordinate operations of main office, Stores, Warehouse/Weighbridge.
v. Liaise with relevant departments to coordinate importation and disposal of
goods and procurement of molasses.
vi. Oversee preparation of purchase orders, obtainment of authorized signatures
and forwarding procurement documents to Finance department for cheque
processing.
vii. Ensure cost-effective disposal of obsolete machinery, equipment, furniture and
other salvage goods in accordance with Government policies and procedures.
viii. Review purchase requisitions against stock records and coordinating the
development of detailed tender specifications and performance standards to
facilitate procurement of capital equipment, goods and services in strict
compliance to Government procedures and regulations.
ix. Provide advisory services on procurement matters to the Director.
x. Ensure compliance with the Public Procurement and Disposal Act and
Regulations.
xi. Develop long-term and short-term procurement plans in liaison with users and
as per the Company’s material requirements
xii. Facilitate preparation and consolidation of procurement and disposal plans.
xiii. Coordinate procurement of quality materials and services to support the
Company’s operations.
xiv. Coordinate internal monitoring and evaluation of the Supply Chain functions of
the Company.
xv. Oversee the preparation of bidding and prequalification documents for
expression of interest for the Company.
xvi. Ensure that goods and services procured by Company meet tender
specifications.
xvii. Coordinate the identification, evaluation, selection and negotiation of
contractual terms and prices with third party providers including suppliers.
xviii. Participate in development of detailed service level agreements for suppliers
outlining the key performance areas critical to the Company.
xix. Monitor suppliers’ performance to assess ability to meet quality and delivery
requirements.
xx. Convene and provide secretarial services to procurement committees; and
xxi. Ensure that planned stock levels will meet forecasted demand by monitoring
stocks to identify changes and determining re-order levels.
(b) Person Specification
For appointment to this grade, an officer must have:
i. At least twelve (12) years’ experience, five (5) of which must be in management
position.
ii. Master’s Degree in any of the following fields: Supply Chain Management,
Economics, Commerce, Procurement and Supplies Management, Business
Administration, Logistics or equivalent qualification from a recognized
institution.
iii. Bachelor’s Degree in any of the following fields: Supply Chain Management,
Economic, Commerce, Procurement and Supplies Management, Business
Administration, Logistics or equivalent qualification from a recognized
institution.
iv. A leadership course lasting not less than four (4) weeks from a recognized
institution.
v. Proficiency in computer applications.
vi. Fulfilled requirements of Chapter Six (6) of the Constitution of Kenya.
(c) Key Competencies and Skills
i. Strong analytical skills.
ii. Strategic and innovative thinking.
iii. Effective Communication skills.
iv. Strong interpersonal skills.
v. Ability to mobilize resources.
vi. Negotiation skills.
Applications including detailed Curriculum Vitae (CV), copies of academic and professional certificates and testimonials, names, and addresses of at least three referees, two coloured passport size photos and a copy of National Identity Card should be sent to the undersigned on or before October 01, 2021. Only shortlisted candidates will be contacted.
Resident Director & Chief Executive
Agro Chemical & Food Company Limited
P.O Box 18-40107
MUHORONI-KENYA
ACFC IS AN EQUAL OPPORTUNITY EMPLOYER