Job Description
ADVERT NO. EXT/01/05/2023 - DEPUTY DIRECTOR CORPORATE SERVICES,
SCALE KW2 – (1 POST)
Salary scale: Kshs. 135,088x 13,304 - 229,085PM
House allowance: Kshs. 50,000
Commuter allowance: Kshs. 18,000
Annual leave allowance: Kshs. 1/3 of Basic Salary
Medical Cover: As per the existing KEWI Scheme
Terms of service: Contract
Job Description
The Deputy Director Corporate Services is the head of the corporate services Division
at the Institute. He/she reports and is responsible to the Director/CEO of the Institute.
Duties and responsibilities at this level will entail:
i. Carrying out financial planning for the transactions of the Institute;
ii. Coordinating the development and implementation of the Institute’s plans;
iii. Designing, monitoring and supervising the implementation of internal
financial control measures and systems to safeguard the property and
assets of the Institute;
iv. Preparing, designing and maintaining a proper computerized accounting
and financial system;
v. Preparing the core budget and providing technical support/ advice to the line
managers during budgeting;
vi. Ensuring that the Institute is compliant with the Government financial
management procedures, standards and regulations;
vii. Assisting divisional heads in the management of their budgets through
regular provision of financial information;
viii. Preparing monthly, quarterly and annual reports and statements of
accounts;
ix. Responsible for development, supervision and motivation of staff under the
department;
x. Acting as the chief adviser on all financial matters to Institute;
xi. Preparing financial regulations;
xii. Maintaining financial records and preparation statutory accounts;
xiii. Liaising with external auditors;
xiv. Exercising expenditure control;
xv. Coordinating the activities of the department to ensure collaboration with
other Departments.
xvi. Develop human resource strategy;
xvii. Develop and constantly review the Institute terms and conditions of service
to ensure that they provide competitive employment practice and motivate
staff;
xviii. Coordinate organizational development and job reviews with a view of
developing job requirements to support the organizational and personal
development;
xix. Manage the recruitment function and provide human resource skills and
competencies;
xx. Develop and manage welfare of the Institute and other incentive schemes
such as medical, employee insurance and other health and safety
requirements;
xxi. Develop and monitor implementation of the Institute’s performance
management process;
xxii. Regularly review remuneration policy and structure and advice as
appropriate;
xxiii. Analyzing the staffing levels and making proposals for succession planning;
xxiv. Analyzing utilization of human resources in the Institute and advising on
proper deployment;
xxv. Analyzing staff progression and making proposals for career development;
and
xxvi. Ensuring the correct interpretation and implementation of human resource
regulations including those relating to pensions, salary administration, labor
laws and other statutes relating to human resource management;
xxvii. Oversee the Designing and implementation of information technology-
oriented programs;
xxviii. Overseeing the provision of efficient office services, telephone services,
registry services, office equipment and supplies, cleanliness of grounds and
offices, transport services, including the drivers, prompt payment of bills;
xxix. Overseeing security of information/files;
xxx. Coordination of accommodation and catering services;
xxxi. Performing any other duty necessary for the implementation of the Kenya
Water Institute Act 2001.
Job Specifications
For appointment to this scale, a candidate must meet the following requirements:
i. Master’s Degree in Business Administration or Management, Finance,
Human Resource Management, Public Administration or an equivalent
qualification from a recognized University;
ii. Bachelor’s Degree in Business/ Commerce/ Business
Administration/
iii. Development studies, Finance, Human Resource Management, Public
Administration or Management, Social Science or an equivalent qualification
from a recognized University;
iv. Attended a Strategic Leadership Development and Management
Programme lasting not less than six (6) weeks in a recognized institution;
v. Should be a member of a professional body in a relevant field;
vi. Should have at least twelve (12) years’ management experience six (6) of
which should be in senior management position;
vii. Demonstrated general administrative ability required for direction, control
and implementation of finance and administration functions;
viii. Computer Literacy;
ix. Fulfill the requirements of Chapter 6 of the Constitution.
In addition to the above requirements, an officer must have the following key personal
attributes and core competences:
Personal Attributes
i. Ability to articulate, interpret and implement Institute Policies and
Development goals;
ii. Organizational, managerial and administrative skills;
iii. Positive working attitude and ability to give and take instruction;
iv. Ability to work with minimum supervision;
v. Creativity and Innovativeness;
vi. Professionalism and integrity;
vii. Interpersonal skills including being a team player;
viii. Good communication skills.
Core Competences
i. People management;
ii. Financial management;
iii. Policy formulation and implementation;
iv. Planning;
v. Coordination;
vi. Resource Mobilization;
vii. Strategy implementation.