Job Description
POSITION TITLE: Senior Program Manager – KENPHIA II
REPORTING TO: KENPHIA Director
Job Summary
The Senior Program Manager (SPM) brings together the different project components (following the technical team throughout the project cycle, coaching and guiding them in the process so they develop their capacities) and ensures quality and timely reports to the donor (monthly, ad hoc, interim and final reports to the donor). The SPM ensures constant engagement by/with different support departments to ensure timely support to the project team. The SPM supervises/monitors closely the financial planning, liquidity planning and budget utilization/burn rate working in close collaboration with the KENPHIA Director. Budget management is the SPM’s responsibility for the specific project, and they must ensure that this goes together with a close log frame and work plan monitoring.
Roles and Responsibilities
Reporting to the KENPHIA Director, the Senior Program Manager will;
1. Ensure the planning, implementation and monitoring/evaluation and set targets as included in the project description. Flag significant deviation from the program implementation plan and estimated expenditures; alert Program Director.
2. Guarantee efficient financial management for the project in compliance with Ciheb Kenya’s model and donor regulations.
3. In Collaboration with the KENPHIA Director, deliver quality project activities reporting, including the findings regarding impact/changes at the level of beneficiaries achieved through the project, compliant and consistent reporting per Ciheb Kenya and donor requirements.
4. Develop a clear understanding of Ciheb Kenya’s KENPHIA project and strategy to communicate the vision to the program team adequately – also ensure timely input/feedback by the team on strategic issues.
5. Partnership engagement at the national and county level, working closely with the KENPHIA Director and Technical Leads.
6. Administrative and office support activities (agreement, amendments, signed reports, communications, etc.), ensuring the documentation cycle is up to date, and ensure all departments’ requirements are aligned and addressed (liaison, procurement, finance, HR, M&E)
7. Prepare, monitor and implement financial and procurement plans.
8. Manages and evaluates the performance of the program management team
9. Any other duties as assigned
Experience and Academic Qualifications
1. Masters in Social Sciences, Public Health, or equivalent
2. Two years of experience in event-based program management, five years preferred.
3. Excellent organizational and project management skills, using flowcharts, spreadsheets, timelines, etc., that can be shared with partners and senior staff.
4. Ability to exercise sound judgment independently.
5. Proficiency in MS Office suite.
Required Skills, Knowledge and Abilities
1. Excellent Coordinator
2. Ability to plan and work with minimal supervision
3. Willingness to travel for fieldwork at regular intervals.
4. Ability to foster teamwork
5. Effective interpersonal skills and ability to work successfully with various stakeholders and professionally represent the organization.
6. High level of attention to detail and task orientation; ability to manage workload and deadlines.
7. Flexibility, high energy, and a strong team player. Willingness to change tasks on short notice and pitch in on team strategy when needed.