Job Description
OFFICE ASSISTANT
JOB VACANCY No.: NaMATA/HR/26/2023
NaMATA JOB GRADE 10 – ONE (1) POSITION
(a) Job Specifications
This is the entry position for Office Assistants. An Officer at this level will work under
supervision of a Senior Officer. The Office Assistant, will report to the Senior (Human
Resource Officer). He / She will be responsible for attending to general routine office
services, which include providing cleaning services, messengerial duties and preparing tea.
(b) Duties and Responsibilities
Specifically, duties and responsibilities entail:
(i) Assisting in cleaning offices, machines / equipment / apparatus;
(ii) Collecting and disposing waste;
(iii) Dusting offices and ensuring habitable office conditions;
(iv) Moving or carrying office equipment, furniture and ensuring orderly arrangement;
and dispatching letters.
(v) Arranging for meeting venues professionally and timely;
(vi) Keeping inventory of kitchen equipment;
(vii) Preparing and serving office tea; and
(viii) Performing office and messengerial duties.
(c) Requirements for Appointment
For appointment to this grade, a candidate must have: -
(i) At least a mean grade D in the Kenya Certificate of Secondary Education (KCSE)
or its equivalent from a recognized institution;
(ii) Proficiency in English and Kiswahili languages;
(iii) Good inter-personal skills; and
(iv) Fulfil the requirements of Chapter Six (6) of the Constitution.
(d) Key competencies and Skills
(i) Communication skills
(ii) Interpersonal skills
(iii) Planning and organization skills