Job Description
Registrar (Human Capital and Administration) – Grade 15 (1 Post) - EU/APD/2023 - 0904
Job specification:
Applicants are required to:
i. Have earned a PhD degree in Human Resource Management OR Public Administration
OR Business Administration or a related field of expertise from a recognized university.
ii. Possess CPS (K), CHRP or relevant professional qualification.
iii. Be registered as a member of a recognized professional administration or management
body.
iv. Have a minimum of twelve (12) years of administrative experience, three (3) of which
must be at the Deputy Registrar level in a university or equivalent.
v. Be computer literate.
In addition, applicants should have outstanding professional competence in administration and
management.
“Transforming Lives through Quality Education”
Job description
The Registrar, Administration shall:
i. Report to the Deputy Vice-Chancellor (Administration, Finance and Planning) and be responsible
for all human resource and administration matters of the University.
ii. Be the head of the Administration Department and responsible for efficient management of
Human Resource and utilization of resources in the Department.
iii. Facilitate implementation of Human Resources policies in the University.
iv. Be the Secretary of the University Management Board (UMB) responsible to the Vice Chancellor.
v. Advise top management on formulation and evaluation of human resource programmes, policies
and procedures.
vi. Coordinate training and development programmes of staff in the University and ensure their
implementation.
vii. Provide secretariat services to Standing Committees of Council and UMB Sub-committees.
viii. Prepare management briefs for the Vice-Chancellor on policy and management matters.
ix. Coordinate implementation and management of human resource policies in matters related but not
limited to recruitment, training, discipline, industrial relations, registries and records, terms and
conditions of service, schemes of service and collective bargaining agreements.
x. Provide advice to heads of Departments regarding manpower planning, job analysis, design,
recruitment and selection of staff.
xi. Ensure processing of staff engagement/disengagement is done in accordance with the approved
policies.
xii. Coordinate all administration functions in the University including performance contracting, ISO,
staff performance appraisal and Human Resources Information Systems.
xiii. Ensure proper health and safety working conditions as provided for in applicable laws.
xiv. Perform any other duties assigned by the Deputy Vice-Chancellor (APD) from time to time or any
other officer authorized by the Vice-Chancellor.
Terms of service
“Transforming Lives through Quality Education”
The incumbent shall hold office on a contract period of five (5) years but may be eligible for
reappointment for a further one term subject to satisfactory performance in accordance with terms and
conditions of service as approved by the Council from time to time.
Knowledge, Skills and Abilities Required
i. Strong interpersonal and communication skills.
ii. Ability to work effectively with a wide range of stakeholders in a diverse community.
iii. Knowledge of contracting processes and associated national laws and other regulations.
iv. Skills in writing board papers and briefs.
v. Have outstanding professional competence in Administration and Management.