Job Description
DUTIES AND RESPONSIBILITIES:
i. Coordinating schedules of meetings and appointments;
ii. Coordinating travel arrangements;
iii. Ensuring security of office records, equipment and documents, including classified materials.
iv. Ensuring security, integrity and confidentiality of data;
v. Establishing and monitoring procedures for record keeping of correspondence and file movements;
vi. Taking oral dictation;
vii. Using e-office to research and process data;
viii. Operating office equipment;
ix. Attending to visitors/clients;
x. Handling telephone calls;
xi. Booking rooms and conference facilities;
xii. Handling customer inquiries and complaints;
xiii. Maintaining an up to date filing system in the office;
xiv. Preparing responses to routine correspondence;
xv. Managing office protocol and etiquette and managing petty cash; and
xvi. Guide and supervise staff.
xvii. Any other duty as may be assigned from time to time.
JOB SPECIFICATION
For appointment to this grade, an officer must have: -
i. Bachelor’s Degree in any of the following disciplines: Secretarial studies, Business Administration/Office Management or equivalent qualification from a recognized institution;
ii. Diploma in secretarial studies;
iii. Must have four (4) years relevant experience in the role of an Assistant Office Administrator I or its equivalent;
iv. Certificate in Computer Application Skills from a recognized institution