Job Description
(I) Duties and Responsibilities
a) Taking oral dictation;
b) Word and data processing;
c) Operating office equipment;
d) Ensuring the security of office equipment, documents, and records;
e) Attending to visitors/clients;
f) Handling telephone calls and appointments;
g) Maintaining an up-to-date filing system in the office;
h) Supervision of office cleanliness;
i) Managing petty cash and
j) Undertaking any other office administrative
k) Performing any other duty assigned by the supervisor.
(II) Requirements for Appointment
For appointment to this grade, a candidate must have:
(i) Kenya Certificate of Secondary Education, mean grade C- (C minus) with at least C
plain in English or Kiswahili Language or its equivalent;
(ii) Possess a Diploma in secretarial studies from the Kenya National Examinations
Council (KNEC);
OR
(iii) Served in the grade of Office Administrative Assistant II for a minimum period of
three (3) years;
(ii) Business Education Single and Group Certificates (BES & GC) from the Kenya
National Examinations Council in the following subjects:
(a) Typewriting III (minimum 50w.p.m)/Computerized Document
Processing III;
(b) Shorthand II (80 w.p.m)
(c) Business English II/Communications I;
(d) Commerce II;
(e) Office Practice II;
(f) Secretarial Duties II;
(g) Office Management III/Office Administration and Management
III;
(h) Proficiency in computer applications.
(i) Demonstrated merit and ability as reflected in effective performance at work and results.